Document Controller

Joseph Gallagher Limited; Chester; On-site; GBP 32,000 - 48,000; Full time

Job summary

Joseph Gallagher Limited is seeking an experienced Document Controller to join the Liverpool Bay Carbon Capture Project in Chester. You will manage, control and distribute project documents to meet client and ISO standards, working with engineers, site management and commercial teams to keep records current and accessible.

This role requires strong organisational and communication skills, with responsibility for document revisions, handover documentation, and liaising with subcontractors to

Qualifications

• Experience as a Document Controller in construction, civil engineering, infrastructure, rail, utilities, or related sectors.
• Proficient in Microsoft Office Suite.
• Excellent organisational skills and attention to detail.
• Strong communication and administrative abilities.

Responsibilities

• Manage all project documentation through the designated document management systems.
• Maintain accurate filing systems for project records, drawings, specifications, permits, and correspondence.
• Control document revisions and ensure only current approved versions are issued and used.
• Distribute drawings, technical submissions, and project communications to relevant stakeholders.
• Track document workflows and approval status.
• Prepare and maintain document registers and reporting logs.
• Support project teams with document retrieval and audit requirements.
• Ensure compliance with company procedures, client requirements, and ISO quality standards.
• Coordinate handover documentation and final project records.
• Liaise with subcontractors and suppliers to ensure documentation is submitted and maintained in line with project requirements.

Skills

Organisational skills

Attention to detail

Communication skills

Administrative abilities

Tools

Microsoft Office Suite

Document management systems

Job description

Location: Chester

Joseph Gallagher Ltd is a leading civil engineering and tunnelling contractor, delivering complex infrastructure projects across the UK. We are seeking an experienced and organised Document Controller to join our team on the prestigious Liverpool Bay Carbon Capture Project.

This is an excellent opportunity to become part of a major infrastructure scheme that will play a key role in the UK's carbon reduction ambitions.

The Role

As Document Controller, you will be responsible for managing, controlling, and distributing project documentation to ensure compliance with project requirements, quality standards, and client expectations.

You will work closely with project teams, engineers, site management, commercial staff, and client representatives to ensure documentation is accurate, up to date, and readily accessible.

Key Responsibilities

• Manage all project documentation through the designated document management systems.

• Maintain accurate filing systems for project records, drawings, specifications, permits, and correspondence.

• Control document revisions and ensure only current approved versions are issued and used.

• Distribute drawings, technical submissions, and project communications to relevant stakeholders.

• Track document workflows and approval status.

• Prepare and maintain document registers and reporting logs.

• Support project teams with document retrieval and audit requirements.

• Ensure compliance with company procedures, client requirements, and ISO quality standards.

• Coordinate handover documentation and final project records.

• Liaise with subcontractors and suppliers to ensure documentation is submitted and maintained in line with project requirements.

Requirements

Essential:

• Previous experience as a Document Controller within construction, civil engineering, infrastructure, rail, utilities, or related sectors.

• Proficient in Microsoft Office Suite.

• Excellent organisational skills and attention to detail.

• Strong communication and administrative abilities.

• Ability to manage multiple workstreams and meet deadlines.

• Experience working within document management systems.

Desirable:

• Experience on major infrastructure or civil engineering projects.

• Knowledge of controlled document procedures and ISO standards.

• Experience using systems such as Aconex, Viewpoint, Asite, SharePoint, or similar platforms.

Company Background
The Joseph Gallagher Group is a family owned Civil Engineeringbusiness that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed
We area disability confident employer and we'recommitted to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at [e-mail].