Document Controller

Millbank Holdings; Croft; On-site; GBP 38,000 - 52,000; Full time

Job summary

Millbank Holdings Ltd is seeking an experienced Document Controller to support major UK infrastructure and capital delivery programmes. The role focuses on controlling project documentation, managing EDMS workflows and ensuring audit-ready records across complex projects.

We welcome applicants with a strong background in document control, records management and information governance, including proficiency in SharePoint, Aconex and similar platforms, to work with multidisciplinary teams and

Qualifications

• Minimum of five years' experience in document control, records management or information management within construction, engineering, infrastructure or other regulated sectors.
• Strong understanding of document numbering systems, revision control, metadata management and records governance principles.
• Experience using Electronic Document Management Systems (EDMS), such as SharePoint, Aconex, Asite, ProjectWise, Teamcenter or similar platforms.
• Proven ability to support major projects while maintaining accurate document registers, workflow controls and audit-ready records.
• Strong Microsoft Office skills, excellent attention to detail and the ability to work effectively with multidisciplinary project teams.

Responsibilities

• Manage the receipt, distribution, tracking and archiving of project documentation, ensuring all records remain accurate, controlled and readily accessible.
• Administer electronic document management systems, maintaining document workflows, permissions, revision control and information governance standards.
• Coordinate document review and approval processes, monitoring progress and supporting the timely resolution of workflow issues.
• Produce document control reports, maintain registers and track key performance indicators to support project governance and compliance.
• Act as a key point of contact for project information management, providing support and guidance to internal teams, clients and delivery partners.

Skills

Document control

Records management

Attention to detail

Stakeholder coordination

MS Office

Tools

SharePoint

Aconex

Asite

ProjectWise

Teamcenter

Job description

Are you an experienced Document Controller looking to play a key role on major UK infrastructure and engineering projects?

Do you have a strong background in document control, records management and maintaining audit-ready project information within a regulated environment?

Can you confidently manage document workflows, EDMS platforms and stakeholder information requirements across complex projects?

The Opportunity

An exciting permanent opportunity has arisen for a Document Controller to join a leading engineering consultancy supporting major infrastructure and capital delivery programmes.

We would also welcome applications from these industries Construction, Nuclear, Defence, Energy and Major Infrastructure.

This role would suit candidates working in these roles Document Controller, Senior Document Controller, Information Controller, Information Management Coordinator, Records Administrator, Records Manager, Project Coordinator, Technical Administrator, Quality Administrator, Project Information Manager.

Your duties and responsibilities will be

• Manage the receipt, distribution, tracking and archiving of project documentation, ensuring all records remain accurate, controlled and readily accessible.
• Administer electronic document management systems, maintaining document workflows, permissions, revision control and information governance standards.
• Coordinate document review and approval processes, monitoring progress and supporting the timely resolution of workflow issues.
• Produce document control reports, maintain registers and track key performance indicators to support project governance and compliance.
• Act as a key point of contact for project information management, providing support and guidance to internal teams, clients and delivery partners.

You will have the following qualifications and experience

• A minimum of five years' experience in document control, records management or information management within construction, engineering, infrastructure, energy, defence or other regulated sectors.
• Strong understanding of document numbering systems, revision control, metadata management and records governance principles.
• Experience using Electronic Document Management Systems (EDMS), such as SharePoint, Aconex, Asite, ProjectWise, Teamcenter or similar platforms.
• Proven ability to support major projects while maintaining accurate document registers, workflow controls and audit-ready records.
• Strong Microsoft Office skills, excellent attention to detail and the ability to work effectively with multidisciplinary project teams.

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.

We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.

Millbank operates as both an Employment Agency and an Employment Business