Document Controller

Joseph Gallagher Limited; Liverpool; On-site; GBP 28,000 - 36,000; Full time

Job summary

Joseph Gallagher Ltd is seeking an experienced Document Controller to join the team on the Liverpool Bay Carbon Capture Project. The role focuses on managing, controlling, and distributing project documentation to meet client expectations and quality standards.

You will collaborate with engineers, site management, commercial staff, and client representatives to keep documentation accurate, up-to-date, and accessible, while coordinating handover and audit requirements for major infrastructure

Qualifications

• Previous experience as a Document Controller within construction, civil engineering, infrastructure, rail, utilities, or related sectors.
• Proficient in Microsoft Office Suite.
• Excellent organisational skills and attention to detail.
• Strong communication and administrative abilities.
• Ability to manage multiple workstreams and meet deadlines.
• Experience working within document management systems.

Responsibilities

• Manage all project documentation through the designated document management systems.
• Maintain accurate filing systems for project records, drawings, specifications, permits, and correspondence.
• Control document revisions and ensure only current approved versions are issued and used.
• Distribute drawings, technical submissions, and project communications to relevant stakeholders.
• Track document workflows and approval status.
• Prepare and maintain document registers and reporting logs.
• Support project teams with document retrieval and audit requirements.
• Ensure compliance with company procedures, client requirements, and ISO quality standards.
• Coordinate handover documentation and final project records.
• Liaise with subcontractors and suppliers to ensure documentation is submitted and maintained in line with project requirements.

Skills

MS Office

Organisational skills

Communication skills

Administrative abilities

Multi-workstreams

DMS experience

Tools

Aconex

Viewpoint

Asite

SharePoint

Job description

Location: Chester

Joseph Gallagher Ltd is a leading civil engineering and tunnelling contractor, delivering complex infrastructure projects across the UK. We are seeking an experienced and organised Document Controller to join our team on the prestigious Liverpool Bay Carbon Capture Project.

This is an excellent opportunity to become part of a major infrastructure scheme that will play a key role in the UK's carbon reduction ambitions.

The Role

As Document Controller, you will be responsible for managing, controlling, and distributing project documentation to ensure compliance with project requirements, quality standards, and client expectations.

You will work closely with project teams, engineers, site management, commercial staff, and client representatives to ensure documentation is accurate, up to date, and readily accessible.

Key Responsibilities

• Manage all project documentation through the designated document management systems.
• Maintain accurate filing systems for project records, drawings, specifications, permits, and correspondence.
• Control document revisions and ensure only current approved versions are issued and used.
• Distribute drawings, technical submissions, and project communications to relevant stakeholders.
• Track document workflows and approval status.
• Prepare and maintain document registers and reporting logs.
• Support project teams with document retrieval and audit requirements.
• Ensure compliance with company procedures, client requirements, and ISO quality standards.
• Coordinate handover documentation and final project records.
• Liaise with subcontractors and suppliers to ensure documentation is submitted and maintained in line with project requirements.

Requirements

Essential

• Previous experience as a Document Controller within construction, civil engineering, infrastructure, rail, utilities, or related sectors.
• Proficient in Microsoft Office Suite.
• Excellent organisational skills and attention to detail.
• Strong communication and administrative abilities.
• Ability to manage multiple workstreams and meet deadlines.
• Experience working within document management systems.

Desirable

• Experience on major infrastructure or civil engineering projects.
• Knowledge of controlled document procedures and ISO standards.
• Experience using systems such as Aconex, Viewpoint, Asite, SharePoint, or similar platforms.

Company Background

The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture

We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed

We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments

We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at [e-mail].

We are one of the UK's leading civil engineering and tunnelling contractors, offering a wide range of construction and specialist services.