Document Controller

Millbank; Wilmslow; On-site; GBP 35,000 - 52,000; Full time

Job summary

Millbank Holdings Ltd is seeking an experienced Document Controller to join a leading engineering consultancy supporting major UK infrastructure and capital delivery programmes. You will own project information and document control processes, ensuring critical documentation remains accurate, controlled and accessible throughout the lifecycle.

The role suits candidates with strong experience in document control, records management and information governance, able to coordinate reviews, maintain

Qualifications

• Minimum five years' experience in document control, records management or information management in construction, engineering or regulated sectors.
• Strong understanding of document numbering systems, revision control and metadata management.
• Experience using EDMS platforms such as SharePoint, Aconex, Asite, ProjectWise or similar.
• Ability to maintain audit-ready records and support major projects.

Responsibilities

• Manage receipt, distribution, tracking and archiving of project documentation, ensuring accuracy and accessibility.
• Administer EDMS workflows, permissions and revision control to meet information governance standards.
• Coordinate review and approval processes, monitor progress and resolve workflow issues.
• Produce reports and maintain registers to support project governance and compliance.
• Act as a key contact for project information management with internal teams, clients and partners.

Skills

Document control

Records management

Stakeholder management

Audit readiness

Tools

SharePoint

Aconex

Asite

ProjectWise

Teamcenter

Job description

Are you an experienced Document Controller looking to play a key role on major UK infrastructure and engineering projects? Do you have a strong background in document control, records management and maintaining audit-ready project information within a regulated environment? Can you confidently manage document workflows, EDMS platforms and stakeholder information requirements across complex projects?

The Opportunity

An exciting permanent opportunity has arisen for a Document Controller to join a leading engineering consultancy supporting major infrastructure and capital delivery programmes. This role offers the opportunity to take ownership of project information and document control processes, ensuring critical project documentation remains accurate, controlled and accessible throughout the project lifecycle.

The Role

This role would suit candidates working in these roles; Document Controller, Senior Document Controller, Information Controller, Information Management Coordinator, Records Administrator, Records Manager, Project Coordinator, Technical Administrator, Quality Administrator, Project Information Manager. We would also welcome applications from these industries; Construction, Nuclear, Defence, Energy and Major Infrastructure.

Your duties and responsibilities will be

• Manage the receipt, distribution, tracking and archiving of project documentation, ensuring all records remain accurate, controlled and readily accessible.
• Administer electronic document management systems, maintaining document workflows, permissions, revision control and information governance standards.
• Coordinate document review and approval processes, monitoring progress and supporting the timely resolution of workflow issues.
• Produce document control reports, maintain registers and track key performance indicators to support project governance and compliance.
• Act as a key point of contact for project information management, providing support and guidance to internal teams, clients and delivery partners.

You will have the following qualifications and experience

• A minimum of five years' experience in document control, records management or information management within construction, engineering, infrastructure, energy, defence or other regulated sectors.
• Strong understanding of document numbering systems, revision control, metadata management and records governance principles.
• Experience using Electronic Document Management Systems (EDMS), such as SharePoint, Aconex, Asite, ProjectWise, Teamcenter or similar platforms.
• Proven ability to support major projects while maintaining accurate document registers, workflow controls and audit-ready records.
• Strong Microsoft Office skills, excellent attention to detail and the ability to work effectively with multidisciplinary project teams.

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply. We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we'll do our best to accommodate. Millbank operates as both an Employment Agency and an Employment Business.