Document Controller

Luddon Construction Ltd; Bellshill; On-site; GBP 28,000 - 46,000; Full time

Job summary

Luddon Construction Limited is seeking an experienced Document Controller to manage and maintain project documentation across multiple civil and infrastructure projects from our Bellshill Office. You will handle document control standards, workflows and auditable records in collaboration with project teams.

The role involves administering SharePoint and Autodesk Construction Cloud, ensuring accurate control, accessibility and compliance with client requirements, and supporting project handovers

Qualifications

• Previous experience in document control within construction, civil engineering or infrastructure projects.
• Strong knowledge of document control procedures and revision management.
• Experience using SharePoint and Autodesk Construction Cloud (ACC).
• Ability to maintain document registers and project filing systems.
• Proficiency in Microsoft Office applications.

Responsibilities

• Administer and maintain project document management systems (SharePoint & ACC).
• Manage document workflows, approvals, transmittals and revision control.
• Register, distribute, track and archive project documentation per requirements.
• Maintain document registers, metadata, folder structures and project records.
• Control issue and revision of drawings, specifications and reports.
• Ensure documents are reviewed and issued per procedures.
• Support teams in using SharePoint and ACC effectively.
• Liaise with clients, consultants, subcontractors on document control needs.
• Assist in compilation of quality records and handover docs.
• Produce reports and trackers on document status and compliance.

Skills

Document control

Stakeholder management

Attention to detail

Organisational skills

Communication

Tools

SharePoint

Autodesk Construction Cloud (ACC)

Microsoft Office

Job description

Luddon Construction Ltd is a leading Civil Engineering, Building and Surfacing Contractor delivering projects throughout the UK. Due to continued growth, we are seeking a highly organised and detail-oriented Document Controller to join our team based at our Bellshill Office.

This is an excellent opportunity for an experienced professional to play a key role in managing project information and documentation across a diverse portfolio of civil engineering and infrastructure projects. The successful candidate will be instrumental in maintaining document control standards, supporting project teams and ensuring compliance with company and client requirements.

The Role

We are currently seeking an experienced Document Controller to manage and maintain project documentation across multiple projects and business functions.

Working closely with Project Managers, Design Consultants, Commercial Teams, Site Teams and external stakeholders, the successful candidate will be responsible for ensuring project information is distributed, controlled and stored in accordance with company procedures and client requirements.

A significant aspect of the role will involve administering and maintaining document management systems within Microsoft SharePoint and Autodesk Construction Cloud (ACC), ensuring project information is accurately controlled, easily accessible and fully auditable throughout the project lifecycle.

Key Responsibilities

• Administer and maintain project document management systems, including Microsoft SharePoint and Autodesk Construction Cloud (ACC).


• Manage document workflows, approval processes, transmittals and revision control procedures.


• Register, distribute, track and archive project documentation in accordance with company and client requirements.


• Maintain document registers, metadata, folder structures and project record systems.


• Control the issue and revision of drawings, specifications, reports, technical submissions and correspondence.


• Ensure project documentation is reviewed, approved and issued in line with company procedures.


• Support project teams in the effective use of SharePoint and Autodesk Construction Cloud (ACC).


• Liaise with clients, consultants, subcontractors and project teams regarding document control requirements.


• Assist with the compilation of quality records, validation reports and project handover documentation.


• Monitor document status and ensure outstanding actions are progressed and closed out.


• Support quality assurance processes by maintaining accurate and auditable project records.


• Assist in the preparation for internal and external audits.


• Produce reports and trackers relating to document status, compliance and project performance.


• Contribute to the continuous improvement of document control procedures and information management practices.


• Provide general administrative support to project and management teams as required.

Health & Safety Responsibilities

• Ensure document control activities support compliance with Company Health, Safety and Environmental procedures.


• Maintain accurate records of training, competency and compliance documentation.


• Support project teams by ensuring controlled documents are current, approved and readily available.


• Promote a positive health, safety and environmental culture throughout the business.


• Report any concerns relating to project compliance or documentation management through the appropriate channels.

Person Specification

• Previous experience in a Document Controller role within construction, civil engineering, infrastructure or a project-based environment.


• Strong working knowledge of Microsoft SharePoint.


• Experience using Autodesk Construction Cloud (ACC) or similar document management platforms.


• Strong understanding of document control procedures, revision management and transmittal processes.


• Experience maintaining document registers, drawing records and project filing systems.


• Excellent organisational and administrative skills.


• High level of accuracy and attention to detail.


• Strong communication and stakeholder management skills.


• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.


• Experience configuring and maintaining SharePoint document libraries and folder structures.


• Experience supporting project handover and validation documentation.


• Knowledge of ISO 9001 quality management systems.


• Experience working with engineering drawings, specifications and technical submissions.


• Previous experience within major civil engineering, infrastructure or energy projects.


• Full UK Driving Licence.

We are looking for an individual with a positive attitude and strong work ethic who is organised, proactive and capable of building effective working relationships across all levels of the business. The successful candidate will play a vital role in maintaining the integrity, accuracy and accessibility of project information, helping to ensure projects are delivered efficiently and in compliance with client requirements.

Luddon Construction Limited
Registered in Scotland: SC057943