Document Controller

BRG Technologies; Cheltenham; On-site; GBP 30,000 - 50,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen engagierten Dokumentenkontrolleur, der für die Organisation und Pflege technischer Dokumentation verantwortlich ist. In dieser Rolle sind Sie entscheidend für den Erfolg unserer Live-Datenzentrumsprojekte, indem Sie sicherstellen, dass alle technischen Dateien korrekt verarbeitet und verteilt werden. Sie arbeiten eng mit verschiedenen Stakeholdern zusammen, um den Wissensaustausch zu fördern und die Effizienz zu steigern. Wenn Sie über ausgezeichnete Kommunikationsfähigkeiten und ein Auge fürs Detail verfügen, ist dies die perfekte Gelegenheit für Sie, in einem dynamischen Team zu arbeiten und Ihre Fähigkeiten weiterzuentwickeln.

Qualifications

• Erfahrung im Dokumentenmanagement ist erforderlich.
• Fähigkeit zur Nutzung mehrerer Bürosoftware und Dokumentationssysteme.

Responsibilities

• Sicherstellen, dass alle technischen Dateien korrekt abgelegt und benannt sind.
• Zusammenstellen und Entwickeln von Test- und Übergabepaketen.

Skills

Dokumentenmanagement

Kommunikationsfähigkeiten

Zeitmanagement

Detailgenauigkeit

Teamarbeit

Education

Relevante Qualifikation

Tools

InDesign

Bürosoftware

Job description

The Role

A pivotal aspect of the commissioning of our live data centre projects is the collation and organisation of all technical documentation. The role will require dedicated collection of all technical documentation as part of the testing, commissioning and handover phase. Ensure accuracy, distribution, compliance, version control, confidentiality and maintenance of documentation for retrieval.

The role will require you to work as a collaborative member of the team – facilitate the sharing of knowledge and best practices to the wider team, clients, and other project stakeholders. Maintain responsibility for your own performance, and continually develop skills and knowledge. Assist as required with general administration, and drive improvements within the document control scope.

Main Responsibilities

1. Ensure all technical files/drawings are filed and named correctly.
2. Collate and develop testing packs and technical handover packs.
3. Ensure technical files/drawings are processed through the project workflow correctly and in a timely manner.
4. Expedite late documentation from clients, suppliers, internal teams, and consultants, specifically all technical handover information and testing documentation.
5. Ensure markups and comments can be uploaded and reviewed by all.
6. Promote collaboration between clients, consultants, contractors, and sub-contractors.
7. Notify the correct groups and individuals of files/drawings requiring their attention.
8. Ensure notifications are relevant and not sent to irrelevant parties.
9. Implement a process to assign specific files/drawings to relevant individuals for review.
10. Ensure the workflow and review process is simple, effective, and reduces workload.
11. Responsible for collation of technical/commissioning documentation at project handover.
12. Download and publish documents/drawings in accordance with project procedures as agreed with the relevant Technical Project Manager.
13. Track all incoming and outgoing technical documentation, including logging in registers and issuing transmittals.
14. Expedite late documentation from clients and subcontractors.

Qualifications

Relevant for the role.

Knowledge

Sound knowledge and demonstrated ability in areas of engineering/manufacturing.

Excellent people and communication management skills.

Experience

Demonstrable firm experience in document control.

Skills – Personal

Able to work on own initiative and as part of a wider team.

Demonstrate excellent communication and interpersonal skills to provide a professional impression.

Effective time and priority management for operational efficiency.

Attention to detail.

Skills – Technical

Ability to use multiple office software and documentation sharing systems.

InDesign experience is desirable but not essential.