Document Control Specialist for Defence Projects

Altrad UK, Ireland & Nordics; Glasgow; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Career development

Job summary

Altrad is seeking a proactive Document Controller in Glasgow to join the project team. You will manage the flow of documents across stakeholders and ensure the control process is implemented across internal departments, customer stakeholders, and supply chain.

You will use REBIM/GliderBIM and SharePoint to file, issue, track and archive documents, support new team members, and maintain trackers and deliverable schedules in a fast-paced engineering, defence or project-based environment.

Qualifications

• Previous experience in an administrative or document control role.
• Strong attention to detail and a willingness to follow processes and procedures.
• Good organisational skills with the ability to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office packages including Excel, Word, and Outlook.
• Strong communication and interpersonal skills.
• Ability to work collaboratively within a team environment.
• Willingness to learn and develop within a Document Control / Information Management environment.
• Experience using document management systems or SharePoint.
• Experience working within engineering, construction, defence, or project-based environments.
• Experience working in a Client organisation.

Responsibilities

• Support the management of document workflows through the document control software (REBIM / GliderBIM).
• Assist with maintaining document filing structures within SharePoint working spaces.
• Ensure project documents are correctly uploaded, issued, tracked, and archived in line with project procedures.
• Provide support to new team members on document control procedures and system usage.
• Assist with document numbering, status updates, and revision control in accordance with the Document Control Process.
• Carry out document quality checks to ensure compliance with project standards and procedures.
• Support communication with supply chain partners regarding document submissions and workflow activities.
• Liaise with project stakeholders to assist with document distribution and the return of comments within agreed timescales.
• Support the Project Management and Engineering teams in maintaining document trackers and deliverable schedules.
• Provide general administrative support to the wider Information Management / Document Control team as required.

Skills

Administrative experience

Detail-oriented

MS Office

Communication skills

Team player

Organisational skills

Willing to learn

Tools

REBIM/GliderBIM

SharePoint

Job description

Altrad is seeking a proactive Document Controller in Glasgow to join the project team. You will manage the flow of documents across stakeholders and ensure the control process is implemented across internal departments, customer stakeholders, and supply chain.

You will use REBIM/GliderBIM and SharePoint to file, issue, track and archive documents, support new team members, and maintain trackers and deliverable schedules in a fast-paced engineering, defence or project-based environment.