Document Controller

Altrad UK, Ireland & Nordics; Glasgow; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Career development

Job summary

Altrad is seeking a proactive Document Controller in Glasgow to join the project team. You will manage the flow of documents across stakeholders and ensure the control process is implemented across internal departments, customer stakeholders, and supply chain.

You will use REBIM/GliderBIM and SharePoint to file, issue, track and archive documents, support new team members, and maintain trackers and deliverable schedules in a fast-paced engineering, defence or project-based environment.

Qualifications

• Previous experience in an administrative or document control role.
• Strong attention to detail and a willingness to follow processes and procedures.
• Good organisational skills with the ability to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office packages including Excel, Word, and Outlook.
• Strong communication and interpersonal skills.
• Ability to work collaboratively within a team environment.
• Willingness to learn and develop within a Document Control / Information Management environment.
• Experience using document management systems or SharePoint.
• Experience working within engineering, construction, defence, or project-based environments.
• Experience working in a Client organisation.

Responsibilities

• Support the management of document workflows through the document control software (REBIM / GliderBIM).
• Assist with maintaining document filing structures within SharePoint working spaces.
• Ensure project documents are correctly uploaded, issued, tracked, and archived in line with project procedures.
• Provide support to new team members on document control procedures and system usage.
• Assist with document numbering, status updates, and revision control in accordance with the Document Control Process.
• Carry out document quality checks to ensure compliance with project standards and procedures.
• Support communication with supply chain partners regarding document submissions and workflow activities.
• Liaise with project stakeholders to assist with document distribution and the return of comments within agreed timescales.
• Support the Project Management and Engineering teams in maintaining document trackers and deliverable schedules.
• Provide general administrative support to the wider Information Management / Document Control team as required.

Skills

Administrative experience

Detail-oriented

MS Office

Communication skills

Team player

Organisational skills

Willing to learn

Tools

REBIM/GliderBIM

SharePoint

Job description

Altrad are currently looking for a Document Controller to join the team.

The nuclear defence sector in the UK is vital for maintaining national security and strategic stability. It offers dynamic and challenging career opportunities for individuals committed to contributing to the country's defence and security. The sector seeks talented professionals dedicated to upholding the highest standards of safety, security, and operational excellence.

We are seeking a proactive Document Controller to join our team on the project. In this role, you will work closely with the project management team to control the flow of documents and information across the multiple Programme stakeholders. The position will be central to ensuing the document control process is implemented across all parties involved in the Programme, whether internal departments, customer stakeholders or supply chain partners.

• Support the management of document workflows through the document control software (REBIM / GliderBIM).
• Assist with maintaining document filing structures within SharePoint working spaces.
• Ensure project documents are correctly uploaded, issued, tracked, and archived in line with project procedures.
• Provide support to new team members on document control procedures and system usage.
• Assist with document numbering, status updates, and revision control in accordance with the Document Control Process.
• Carry out document quality checks to ensure compliance with project standards and procedures.
• Support communication with supply chain partners regarding document submissions and workflow activities.
• Liaise with project stakeholders to assist with document distribution and the return of comments within agreed timescales.
• Support the Project Management and Engineering teams in maintaining document trackers and deliverable schedules.
• Provide general administrative support to the wider Information Management / Document Control team as required.

Key Requirements / Qualifications:

• Previous experience in an administrative or document control role would be advantageous.
• Strong attention to detail and a willingness to follow processes and procedures.
• Good organisational skills with the ability to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office packages including Excel, Word, and Outlook.
• Strong communication and interpersonal skills.
• Ability to work collaboratively within a team environment.
• Willingness to learn and develop within a Document Control / Information Management environment.
• Experience using document management systems or SharePoint.
• Experience working within engineering, construction, defence, or project-based environments.
• Experience working in a Client organisation.

About Us

At Altrad, our people create endless opportunities.

We are the leading provider of support services transforming our nations critical infrastructure to operate safely and sustainably.

With over 16,000 talented people across our region, we provide the full spectrum of critical services including consulting, design, engineering, construction, asset life optimisation through to decommissioning, for industries both onshore and offshore.

Why Join Us?

• Work on high-impact projects within a leading organisation.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment with a focus on innovation and excellence.

As an employer, we are committed to promoting and protecting the physical and mental health and wellbeing of all our people.

Inclusivity Statement

We are committed to making our recruitment process accessible and inclusive. If you require any adjustments at any stage - including interviews or assessments, please let us know. We're happy to discuss what would help you take part fully.