Document Controller

First Recruitment Group; United Kingdom; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A recruitment agency in the UK is seeking a Document Controller for a 12-month contract in Glasgow, offering hybrid working. The role involves managing document workflows, ensuring adherence to document control processes, and supporting project management teams. Ideal candidates will have strong organizational skills and a detail-oriented approach, along with proficiency in Microsoft tools. This position provides a great opportunity to enhance your skills in a collaborative environment.

Responsibilities

• Management of all stages of document workflows through the document control software.
• Management of document filing structure within the SharePoint working space.
• Periodic review and update of the Programme Document Control Process.

Skills

Detail focussed

Strong organisational skills

Proficient in Microsoft Excel

Proficient in Microsoft Word

Proficient in Microsoft Outlook

Excellent communication skills

Ability to work collaboratively

Tools

SharePoint

Job description

Our Client has a requirement for a Document Controller, who will be required to work on a 12 month contract basis in Glasgow.

Hybrid working - 3 days per week in the office

Role Purpose

• We are seeking a proactive Document Controller to join our client’s team. In this role, you will work closely with the project management team to control the flow of documents and information across the multiple Programme stakeholders.
• The position will be central to ensuring the document control process is implemented across all parties involved in the Programme, whether internal departments, customer stakeholders or supply chain partners.
• The Document Controller will be involved at all stages from identification of the need for a document, through its development, review, issue, and archiving.
• The Document Controller will be looked to by team members to provide guidance on the workflow processes, and will be an initial point of contact for any queries / advice on the operation of the Document Control Procedure.

Job Role Responsibilities

• Management of all stages of document workflows through the document control software.
• Management of document filing structure within the SharePoint working space.
• Periodic review and update of the Programme Document Control Process to ensure continued suitability.
• Brief new personnel on the Programme Document Control Process and provide guidance on the operation of the software.
• Manage document numbering, status, and revision control in accordance with the Document Control Process.
• Provide quality assurance on supplier documentation against the requirements of the Document Control Process.
• Act as the primary point of contact for all document workflow activities with the supply chain partners.
• In conjunction with the Project Management and Engineering teams, maintain a deliverable look-ahead plan to forecast planned delivery dates for upcoming documents.

Experience / Skills / Knowledge / Qualifications

• Detail focussed, with a process-orientated approach to completing tasks.
• Strong organisational skills to ensure activities are completed efficiently and in line with agreed timescales.
• Proficient in all common Microsoft packages including Excel, Word and Outlook.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment and manage multiple priorities effectively.

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for a Document Controller looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.