Document Control Specialist: EDMS & Compliance

Hernshead Recruitment Ltd; Greater London; On-site; GBP 32,000 - 48,000; Full time

Job summary

Hernshead Recruitment Ltd is seeking a Document Controller to manage document control systems, ensure secure storage, maintain compliance, and support multiple departments.

The ideal candidate should have a bachelor’s degree and proven EDMS experience with Procore, Asite, Aconex, Viewpoint 4 Projects, BIM 360, along with strong organizational and communication skills to meet tight deadlines.

Qualifications

• Bachelor’s degree in a relevant field.
• Experience in document control roles.
• Familiarity with EDMS tools Procore, Asite, Aconex, Viewpoint 4 Projects, BIM 360.
• Strong organizational and communication skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Implement and maintain document control procedures for consistency.
• Manage EDMS to ensure organization, version control, and accessibility of documents.
• Collaborate with departments to understand document needs and provide solutions.
• Ensure compliance with document control policies and regulations.
• Review documents for accuracy and completeness.
• Track and report document status, distribution, and retrieval times.
• Coordinate document review and approval processes.
• Maintain archives and dispose obsolete files.
• Promote the brand through professional document control practices.

Skills

Document control

Version control

Attention to detail

Stakeholder collaboration

MS Office

EDMS

Education

Bachelor’s degree in Business Administration/Information Management

Tools

Procore

Asite

Aconex

Viewpoint 4 Projects

BIM 360

Job description

Hernshead Recruitment Ltd is seeking a Document Controller to manage document control systems, ensure secure storage, maintain compliance, and support multiple departments.

The ideal candidate should have a bachelor’s degree and proven EDMS experience with Procore, Asite, Aconex, Viewpoint 4 Projects, BIM 360, along with strong organizational and communication skills to meet tight deadlines.