Document Controller

Hernshead Recruitment Ltd; Greater London; On-site; GBP 32,000 - 48,000; Full time

Job summary

Hernshead Recruitment Ltd is seeking a Document Controller to manage document control systems, ensure secure storage, maintain compliance, and support multiple departments.

The ideal candidate should have a bachelor’s degree and proven EDMS experience with Procore, Asite, Aconex, Viewpoint 4 Projects, BIM 360, along with strong organizational and communication skills to meet tight deadlines.

Qualifications

• Bachelor’s degree in a relevant field.
• Experience in document control roles.
• Familiarity with EDMS tools Procore, Asite, Aconex, Viewpoint 4 Projects, BIM 360.
• Strong organizational and communication skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Implement and maintain document control procedures for consistency.
• Manage EDMS to ensure organization, version control, and accessibility of documents.
• Collaborate with departments to understand document needs and provide solutions.
• Ensure compliance with document control policies and regulations.
• Review documents for accuracy and completeness.
• Track and report document status, distribution, and retrieval times.
• Coordinate document review and approval processes.
• Maintain archives and dispose obsolete files.
• Promote the brand through professional document control practices.

Skills

Document control

Version control

Attention to detail

Stakeholder collaboration

MS Office

EDMS

Education

Bachelor’s degree in Business Administration/Information Management

Tools

Procore

Asite

Aconex

Viewpoint 4 Projects

BIM 360

Job description

Scope of the role

• As a Document Controller, you will be responsible for managing the document control systems, ensuring that all records, files, and documents are securely stored, maintained, and distributed to relevant teams. You will play a key role in upholding document control procedures, maintaining compliance, and supporting various departments with document management needs.

Key Responsibilities

• Implementing and maintaining document control procedures and standards to ensure consistency across the organisation
• Managing electronic document management systems (EDMS) to ensure proper organisation, version control, and accessibility of documents
• Collaborating with different departments and project teams to understand their document control needs and provide solutions
• Ensuring compliance with document control policies and industry regulations
• Reviewing and verifying documents for accuracy, completeness, and adherence to required standards
• Tracking and reporting on document status, distribution, and retrieval times
• Coordinating document review and approval processes, ensuring timely completion
• Maintaining document archives and ensuring proper disposal of obsolete or outdated files
• Promoting the brand through professional and proactive document control practices

Experience

• Bachelor’s degree in Business Administration, Information Management, or a relevant field
• Previous experience in document control roles
• Strong knowledge of document control processes, procedures, and best practices
• Experience with Electronic Document Management Systems (EDMS) (e.g., Procore, Asite, Aconex, Viewpoint 4 Projects, BIM 360)
• Excellent organisational skills and attention to detail
• Strong communication and interpersonal skills to effectively collaborate with stakeholders
• Analytical and problem-solving skills to identify and resolve document control issues
• Proficiency in MS Office applications, particularly Word and Excel
• Knowledge of industry standards and regulations related to document control
• Ability to work under pressure and meet tight deadlines