Document Control Officer

Document Control Officer; Warwick; Hybrid; GBP 40,000 - 52,000; Part time

Job summary

Nub News is seeking a highly organized Document Control Officer to support major UK infrastructure projects. The role is hybrid, based around Warwick with home-based work and occasional travel to the Warwick office, initially for 6 months with strong extension potential.

You will manage document control and information registers, ensure proper classification and archiving, and support governance across multiple project packages, including CDM/HSEQ files and RAMS.

Qualifications

• Minimum of three years' document control and information management experience on large-scale engineering or infrastructure projects.
• Strong knowledge of document control principles, versioning, transmittals and ISO 19650/ISO 9001.
• Experience with common data environment platforms and MS Office applications.
• Ability to manage multiple priorities with excellent attention to detail.

Responsibilities

• Administer and maintain project document management systems and information registers.
• Ensure all project documentation is correctly classified, controlled, versioned, and archived.
• Support management of engineering, technical, commercial, and HSEQ documentation.
• Ensure compliance with information management standards and governance.
• Support document governance across multiple projects and contract packages.
• Maintain CDM Health & Safety files and other regulatory documentation.
• Maintain document registers, transmittals, RAMS, drawings, and project records.

Skills

Document control

Information management

Information governance

MS Office (Excel/Word)

Tools

SharePoint

Aconex

ProjectWise

Asite

BIM 360

Job description

Job Title: Document Control Officer

Location: Warwick (Hybrid)

Contract: 6 months initial (strong likelihood of extension)

Location: Variable Base/Home Based with occasional travel to the Warwick office as required

Our client, a leading organisation delivering major UK infrastructure projects, is seeking a highly organised Document Control Officer to support the successful delivery of nationally significant HVDC subsea cable projects connecting Scotland and England.

Key Responsibilities :

• Administer and maintain project document management systems and information registers.
• Ensure all project documentation is correctly classified, controlled, versioned, and archived.
• Support the management of engineering, technical, commercial, and HSEQ documentation.
• Ensure compliance with information management standards, including ISO 19650 and ISO 9001.
• Support document governance processes across multiple projects and contract packages.
• Maintain and manage CDM Health & Safety files and other regulatory documentation.
• Maintain document registers, transmittals, RAMS, drawings, and project records.

To thrive in this role, the ideal candidate will possess :

• Document Control Experience: A minimum of three years' experience managing document control and information management processes within large-scale engineering, infrastructure, construction, or utility projects.
• Systems Knowledge: Hands-on experience using document management and Common Data Environment (CDE) platforms such as SharePoint, Aconex, ProjectWise, Asite, BIM 360, or similar systems.
• Information Governance: Strong understanding of document control principles, version control, transmittals, information governance, and compliance with standards such as ISO 19650 and ISO 9001.
• Technical Proficiency: Competent in Microsoft Office applications, particularly Excel and Word, with the ability to manage project registers, reporting, and document tracking processes.
• Organisation & Attention to Detail: Exceptional organisational skills with the ability to manage multiple priorities, maintain accurate records, and ensure information integrity across complex projects.
• Communication & Stakeholder Management: Excellent written and verbal communication skills, with the ability to build effective relationships and confidently engage with project teams, contractors, and stakeholders.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.