Document Control Assistant

First Recruitment Group; Lochgilphead; On-site; GBP 46,000 - 65,000; Full time

Job summary

First Recruitment Group is seeking a Document Controller to work on a UK contract, managing project Common Data Environments (CDEs) and ensuring controlled, accessible information across the lifecycle. You will coordinate with project teams, clients and subcontractors, and provide guidance on document control processes and platforms.

The role requires experience with CDEs, BIM 360 Docs and SharePoint, with a focus on accuracy and compliance in engineering environments.

Qualifications

• Proven experience in document control or document management within engineering, construction, utilities or infrastructure projects.
• Understanding of document management processes and controlled information environments.
• Strong stakeholder engagement and communication skills.
• Experience using Common Data Environments (CDEs).
• Experience with BIM 360 Docs is highly desirable.
• Knowledge of engineering documentation and drawing control processes.
• Understanding of BIM tools, processes and best practices.
• Awareness of ISO 19650 and document control standards would be advantageous.
• Ability to work independently while supporting multidisciplinary project teams.
• Excellent organisational skills and attention to detail.

Responsibilities

• Support the setup and administration of project Common Data Environments, including folder structures, permissions and workflows.
• Manage project documentation across platforms such as BIM 360, SharePoint and client document management systems.
• Ensure all project information is current, controlled and maintained in accordance with project procedures.
• Review, accept and reject information exchanges to ensure compliance with agreed processes and standards.
• Assist project teams with information management, reporting and document submissions.
• Maintain document registers and track document status throughout the project lifecycle.
• Provide training and ongoing support to project teams, subcontractors and stakeholders on document control systems.
• Promote collaborative information sharing and effective document management practices.
• Support quality audits, reporting activities and performance monitoring of document management processes.
• Print and issue construction drawings and project documentation where required.

Skills

Document Control

Document Management

CDEs

BIM 360 Docs

SharePoint

Stakeholder Engagement

Organisational Skills

Tools

BIM 360 Docs

SharePoint

Job description

Be at the heart of major UK infrastructure projects, ensuring critical engineering information is managed, controlled and delivered accurately across the project lifecycle.

Our Client has a requirement for a Document Controller, who will be required to work on a contract basis in the UK.

Role Purpose:

• Manage and maintain project Common Data Environments (CDEs), ensuring engineering and project information is accurate, controlled and readily accessible.
• Support the flow of information between project teams, clients and subcontractors through digital document management systems.
• Provide guidance, training and support on document control processes and CDE platforms.
• Promote collaborative working practices and ensure compliance with project information management requirements.

Job Role Responsibilities:

• Support the setup and administration of project Common Data Environments, including folder structures, permissions and workflows.
• Manage project documentation across platforms such as BIM 360, SharePoint and client document management systems.
• Ensure all project information is current, controlled and maintained in accordance with project procedures.
• Review, accept and reject information exchanges to ensure compliance with agreed processes and standards.
• Assist project teams with information management, reporting and document submissions.
• Maintain document registers and track document status throughout the project lifecycle.
• Provide training and ongoing support to project teams, subcontractors and stakeholders on document control systems.
• Promote collaborative information sharing and effective document management practices.
• Support quality audits, reporting activities and performance monitoring of document management processes.
• Print and issue construction drawings and project documentation where required.

Experience / Skills / Knowledge / Qualifications:

• Previous experience in Document Control or Document Management within engineering, construction, utilities or infrastructure projects.
• Understanding of document management processes and controlled information environments.
• Strong stakeholder engagement and communication skills.
• Experience working with Common Data Environments (CDEs).
• Experience using BIM 360 Docs is highly desirable.
• Knowledge of engineering documentation and drawing control processes.
• Understanding of Building Information Modelling (BIM) tools, processes and best practices.
• Awareness of ISO 19650 and document control standards would be advantageous.
• Ability to work independently whilst supporting multidisciplinary project teams.
• Excellent organisational skills and attention to detail.

Benefits:

• Opportunity to work on high-profile infrastructure and engineering projects.
• Exposure to industry-leading digital engineering and information management systems.
• Collaborative and supportive project environment.
• Professional development and skills enhancement opportunities.
• Potential for long-term contract opportunities.