Document Controller – Hybrid (Rolling 6-Month Contract)

MDE UK; Birmingham; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

28 days leave (pro rata)

Job summary

MDE UK is seeking an experienced Document Controller to join one of the UK's largest civils projects on a rolling 6-month contract. This hybrid role offers 3 days in the office or site and 2 days working from home, with standard hours 9:00am to 5:00pm.

You will maintain project records in the EDMS, ensure accurate filing, archiving and retrieval, and support document management processes across the wider business, delivering reports and maintaining confidentiality.

Qualifications

• Previous experience in document control or records management.
• Familiar with document management standards, processes and procedures.
• Experience using EDMS platforms for records tracking, archiving, retention and storage.
• Understanding of documentation processes within an engineering, construction, infrastructure or major project environment.
• Experience with bulk scanning, scanning systems and PDF functionality.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage information confidentially and efficiently.

Responsibilities

• Maintain entries within the EDMS, including scanning, filing and archiving project documents.
• Ensure metadata and document information within the EDMS is accurate, complete and up to date.
• Retrieve project records and files from archives and the EDMS promptly and accurately.
• Support departments with document lifecycle management, ensuring a clear audit trail for document approval.
• Check the quality of submitted deliverables and ensure documentation is correctly managed.
• Provide reports and management information in response to business requests.
• Support and guide teams with the implementation of document management processes.
• Process document control inbox requests and tasks within agreed timescales.
• Handle confidential information carefully and appropriately.

Skills

Document control

EDMS

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Attention to detail

Communication skills

Tools

EDMS platforms

PDF functionality

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Location: Hybrid, 3 days office or site based and 2 days working from home

Contract: Rolling 6-month contract

Holiday Allowance: 28 days paid annual leave, including bank holidays (pro rata)

Hours: Monday to Friday, 9:00am to 5:00pm

We are looking for an experienced Document Controller to join one of the UK's largest civils projects on a nine-month maternity cover contract.

This hybrid position involves supporting the maintenance, filing, archiving and retrieval of project records using electronic document management systems (EDMS).

The role would suit someone with strong document control experience, ideally gained within an engineering, construction, infrastructure or major projects environment.

The Role

As Document Controller, you will be responsible for maintaining accurate project records within the EDMS, ensuring documentation is correctly filed, archived, retrievable and kept up to date.

You will also support the wider business with document management processes, reporting, inbox requests and good document control practice.

Key Responsibilities

• Maintain entries within the EDMS, including scanning, filing and archiving project documents in line with document management controls, standards and procedures
• Ensure metadata and document information within the EDMS is accurate, complete and up to date
• Retrieve project records and files from archives and the EDMS promptly and accurately
• Support departments with document lifecycle management, ensuring a clear audit trail for document approval
• Check the quality of submitted deliverables and ensure documentation is correctly managed
• Provide reports and management information in response to business requests
• Support and guide teams with the implementation of document management processes
• Process document control inbox requests and tasks within agreed timescales
• Handle confidential information carefully and appropriately

Skills and Experience Required

• Previous experience in document control or records management
• Good knowledge of document management standards, processes and procedures
• Experience using EDMS platforms for records tracking, archiving, retention and storage
• Understanding of documentation processes within an engineering, construction, infrastructure or major project environment
• Working knowledge of bulk scanning, scanning systems and PDF functionality
• Confident user of Microsoft Word, Excel and PowerPoint
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage information carefully, confidentially and efficiently

Why Apply?

This is an excellent opportunity for an experienced Document Controller to contribute to one of the UK's largest civils projects on a nine-month maternity cover contract.

The position offers hybrid working, standard Monday to Friday hours and the opportunity to gain valuable experience within a major infrastructure environment.