Document Control Officer

Pontoon; Warwick; Hybrid; GBP 32,000 - 52,000; Full time

Job summary

Pontoon in the United Kingdom is seeking a highly organised Document Control Officer to support the delivery of major HVDC subsea cable projects, connecting Scotland and England. This hybrid Warwick-based role is initially six months with a strong likelihood of extension.

You will administer document management systems, ensure correct classification and version control, and manage registers, transmittals, RAMS, drawings, and regulatory files in line with ISO 19650 and ISO 9001.

Qualifications

• Minimum of three years' document control and information management experience on large-scale engineering or infrastructure projects.
• Hands-on use of document management and CDE platforms such as SharePoint, Aconex, ProjectWise, Asite or BIM 360.
• Strong understanding of ISO 19650 and ISO 9001 information governance and version control.

Responsibilities

• Administer and maintain project document management systems and information registers.
• Ensure all project documentation is correctly classified, controlled, versioned, and archived.
• Support management of engineering, technical, commercial, and HSEQ documentation.
• Ensure compliance with information management standards including ISO 19650 and ISO 9001.
• Support document governance across multiple projects and contract packages.
• Maintain CDM Health & Safety files and other regulatory documentation.
• Maintain document registers, transmittals, RAMS, drawings, and project records.

Skills

Document control

Information governance

Organisation & detail

Tools

SharePoint

Aconex

ProjectWise

Asite

BIM 360

Job description

Job Title: Document Control Officer

Location: Warwick (Hybrid)

Contract: 6 months initial (strong likelihood of extension)

Location: Variable Base/Home Based with occasional travel to the Warwick office as required

Our client, a leading organisation delivering major UK infrastructure projects, is seeking a highly organised Document Control Officer to support the successful delivery of nationally significant HVDC subsea cable projects connecting Scotland and England.

Key Responsibilities:

• Administer and maintain project document management systems and information registers.
• Ensure all project documentation is correctly classified, controlled, versioned, and archived.
• Support the management of engineering, technical, commercial, and HSEQ documentation.
• Ensure compliance with information management standards, including ISO 19650 and ISO 9001.
• Support document governance processes across multiple projects and contract packages.
• Maintain and manage CDM Health & Safety files and other regulatory documentation.
• Maintain document registers, transmittals, RAMS, drawings, and project records.

To thrive in this role, the ideal candidate will possess:

• Document Control Experience: A minimum of three years' experience managing document control and information management processes within large-scale engineering, infrastructure, construction, or utility projects.
• Systems Knowledge: Hands‑on experience using document management and Common Data Environment (CDE) platforms such as SharePoint, Aconex, ProjectWise, Asite, BIM 360, or similar systems.
• Information Governance: Strong understanding of document control principles, version control, transmittals, information governance, and compliance with standards such as ISO 19650 and ISO 9001.
• Technical Proficiency: Competent in Microsoft Office applications, particularly Excel and Word, with the ability to manage project registers, reporting, and document tracking processes.
• Organisation & Attention to Detail: Exceptional organisational skills with the ability to manage multiple priorities, maintain accurate records, and ensure information integrity across complex projects.
• Communication & Stakeholder Management: Excellent written and verbal communication skills, with the ability to build effective relationships and confidently engage with project teams, contractors, and stakeholders.

Join our client in their mission to deliver safe, innovative, and efficient infrastructure solutions. Your expertise could make a significant impact!