Document Administration Project Assistant

JR United Kingdom; Chester; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the oil and energy sector is seeking a Document Administration Project Assistant to join their operations team in Canary Wharf. The role involves providing administrative support for shipping documentation, ensuring accuracy and compliance, and requires strong organizational and communication skills. The successful candidate will thrive in a corporate environment and work from the office five days a week.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation and written communication skills.
• Experience of working in a corporate environment and with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Ensure compliance with Group requirements for shipping cargo documentation.
• Check accuracy of documents against systems and trading contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Job description

Job Title: Document Administration Project Assistant

Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team provides support to the trading and operations teams on matters concerning port agency, in-port activity, and cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will be expected to work from the office 5 days a week.

What you will do:

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill bp's contractual obligations in relation to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

What you will have:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Strong and proven written communication skills
• Experience of working in a corporate environment
• Experience of working with IT systems

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.