Director’s Executive Assistant & Office Operations

Office Angels; Greater London; On-site; GBP 32,000 - 38,000; Full time

Benefits offered by this job

Generous holiday allowance 25 days +BH

Development and training

Office parties

Social team

Job summary

Office Angels in Central London is seeking a Personal Assistant / Front of House for graduates to join a busy, supportive team. You will manage the Director's diary, screen calls, handle correspondence, and coordinate internal and external appointments, while also supporting the Director's private company portfolio.

This permanent full-time role offers 8:00am to 5:00pm hours (early finish on Fridays), a salary of £32,000-£38,000, and a generous benefits package including 25 days holiday plus

Qualifications

• Experience providing administrative support to Director/Directors in an office.
• Experience in a professional office environment.
• Interest in marketing, communications or social media is advantageous.
• Professional and polite.
• Excellent Microsoft Office skills.
• Excellent communication skills, written and spoken.
• Ability to prioritise tasks in a busy work environment.
• Proven initiative and ability to work independently.
• Strong attention to detail and organisational skills.

Responsibilities

• Act as the primary point of contact for the Director, managing diaries and meetings.
• Handle calls, emails and correspondence for the Director.
• Support the Director's private company by scheduling property portfolio tasks.
• Welcome visitors and direct to meeting rooms.
• Answer a high volume of phone calls and take messages.
• Arrange refreshments, lunches and taxis for clients and partner meetings.
• Coordinate meetings and conference room bookings.
• Prepare documents and memos.
• Assist with administration for the projects team.
• Maintain office files and records.
• Assist with procurement of office services and equipment.
• Support office facilities maintenance.
• Coordinate with Office Manager to ensure smooth office running.
• Provide light marketing and communications support and update materials.
• Assist with social media and website updates.
• Help prepare marketing materials, presentations, newsletters.
• Support client events, invites, venues, catering.
• Maintain marketing databases and CRM records.
• Coordinate branded materials and collateral.
• Assist with ad hoc office projects.

Skills

Microsoft Office

Communication skills

Prioritisation

Organisational skills

Attention to detail

Team player

Professionalism

Tools

Microsoft Office

Job description

Office Angels in Central London is seeking a Personal Assistant / Front of House for graduates to join a busy, supportive team. You will manage the Director's diary, screen calls, handle correspondence, and coordinate internal and external appointments, while also supporting the Director's private company portfolio.

This permanent full-time role offers 8:00am to 5:00pm hours (early finish on Fridays), a salary of £32,000-£38,000, and a generous benefits package including 25 days holiday plus