Executive Assistant

Premier; Greater London; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

25 days holiday

Pension

Job summary

The Family Office in London seeks an experienced Executive Assistant to directly support Directors, handling business and personal/family office activities with discretion. You will manage complex calendars, coordinate travel, and liaise with advisers and service providers.

Strong organisational and planning skills are essential, with the confidence to source suppliers and negotiate terms while maintaining confidentiality.

Qualifications

• Previous experience as an Executive Assistant, Senior EA or Private PA supporting a Director or business owner.
• Experience in an owner-led business would be preferred.
• Experience combining business and personal/family office tasks would be advantageous.
• Proven ability to extract value and negotiate with suppliers.
• Exceptional organisational and planning skills with the ability to multitask under pressure.

Responsibilities

• Manage a complex diary and align priorities with business objectives.
• Screen emails and calls; respond on the Director's behalf where appropriate.
• Prepare reports, presentations and confidential documents to a high standard.

Skills

EA experience

Discretion

Organisational skills

Project coordination

Supplier negotiation

Communication

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

Are you an established Personal or Executive Assistant seeking a new varied challenge supporting company Directors?

The client: Family Office

This client is a London based family office with interests spanning property, art and investments.

The role: Executive Assistant

This role will directly partner company Directors. Candidates will be assured with excellent organisational and planning skills, strong attention to detail, with a track record of owning projects and acting with discretion while supporting business and personal/family office activities.

They want proven experience extracting best value, managing multiple different tasks at the same time and the confidence to negotiate with suppliers/source new ones.

Key Responsibilities include:

Executive Support

• Manage a complex and ever-changing diary, ensuring priorities are aligned with business objectives.
• Screen and manage emails, correspondence and telephone calls, responding on the Director's behalf where appropriate.
• Prepare reports, presentations and confidential documentation to a high standard.

Family Office & Personal Support

• Assist with the day-to-day management of the Director's personal and family affairs with complete discretion.
• Coordinate personal appointments, travel arrangements and diary commitments for family members where required.
• Liaise with household staff, property managers, contractors and external service providers.
• Assist with the administration of residential properties, maintenance schedules and supplier relationships.
• Maintain confidential records and ensure important documentation is securely organised.
• Liaise with accountants, solicitors, wealth managers and other trusted advisers when required.
• Handle ad hoc personal projects and sensitive matters with professionalism and discretion.

Property Company Support

• Provide administrative and operational support in the day-to-day management of the property company and its portfolio.
• Coordinate property acquisitions, disposals and refinancing processes, liaising with solicitors, surveyors, lenders and agents.

Business Operations

• Coordinate UK and international travel, accommodation and itineraries.
• Support project delivery across the business, coordinating activities between colleagues.
• Assist with office management and operational administration where required.

Skills & Experience:

We're looking for someone who has:

• Previous experience as an Executive Assistant, Senior EA, Executive PA or Private PA supporting a Director or business owner.
• Experience in an owner led business would be preferred.
• Experience supporting both business and personal/family office activities would be highly advantageous.
• Experience extracting best value, making savings, with confidence to negotiate with suppliers/source new ones.
• Exceptional organisational and planning skills. The ability to manage multiple priorities while remaining calm under pressure.
• A proactive, resourceful approach with excellent judgement and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
• Absolute discretion when handling confidential information.

Salary and core benefits:

• Suggested salary of £40-50k depending on experience
• 25 days holiday
• Pension

We encourage equality, diversity, and inclusion in our workplace. We strive to make sure the Marketing and PR industry reflects the diverse and vibrant world around us. Our mission is to recruit diversity from minority groups, regardless of race, gender, ethnic origin, disability, or sexual orientation. We are committed to educate and promote inclusion & diversity across all sectors we recruit in.