Diary Manager

Brook Street; City Of London; Presencial; GBP 28 000 - 29 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Disability Confident Leader

Guaranteed PSR interview

Resumo da oferta

Brook Street in London is recruiting a Diary Manager (SpAd Support) to provide frontline diary, administrative and logistical support to ministerial Special Advisers. The role is based at HM Treasury, London, with hybrid working (3 days in the office).

You will manage multiple diaries, coordinate meetings and briefing materials, handle information flow, and ensure timely delivery of documents and travel arrangements while maintaining high standards of quality and confidentiality.

Qualificações

• Experience providing diary and administrative support to high-level officials.
• Strong organisational and prioritisation abilities.
• Excellent written and verbal communication with diverse stakeholders.
• Ability to maintain confidential information and quality standards.

Responsabilidades

• Provide diary support to several SpAds, ensuring appointments and papers are in order.
• Schedule meetings promptly, avoiding clashes and aligning with priorities.
• Coordinate briefing notes from Treasury to support high-profile meetings.
• Distribute Minister’s papers and reading material to SpAds each afternoon.
• Manage SpAds' inboxes, information flow and follow-ups as needed.
• Arrange travel for ministerial engagements and visits.
• Process expense claims in line with HM Treasury policy.
• Assure quality and clearance of documents requiring SpAd sign-off.

Conhecimentos

Diary management

Administrative support

Stakeholder management

Communication

Document handling

Descrição da oferta de emprego

DIARY MANAGER (SpAd Support)

Location: London (HM Treasury, 1 Horse Guards Road, Westminster) - Hybrid (3 days office attendance)

If you thrive on organisation, enjoy working with influential stakeholders, and want to support decision-makers behind the scenes, this is a fantastic opportunity. Our client is hiring for a reputed client to provide first-class diary, administrative and logistical support to ministerial Special Advisers (SpAds).

What you’ll be doing:

• Provide diary support to several SpAds, ensuring they're always in the right place, at the right time, with the right papers
• Arrange meetings promptly, aligned to priorities, and actively avoid diary clashes
• Commission and coordinate briefing notes and advice from across the Treasury to support preparation for high-profile meetings
• Share the Minister's papers and other relevant reading material with SpAds each afternoon
• Manage SpAds' inboxes where required, including information flow and follow-ups
• Arrange travel, including for visits with the Minister
• Process expense claims in line with HM Treasury policy
• Ensure quality assurance for incoming and outgoing documents on behalf of SpAds
• Oversee clearance and quality assurance of publications requiring SpAd sign-off ahead of Budgets and other fiscal events
• Act as a clear interface between SpAds and departmental teams-communicating priorities, ways of working, and availability
• Maintain strong internal and external stakeholder relationships, including handling requests for meetings

What you’ll bring:

• Strong administrative and logistical capability with a careful, detail-led approach
• Confidence managing competing priorities and keeping multiple diaries moving smoothly
• Excellent communication skills, with the ability to build trust with stakeholders
• A professional, proactive mindset-comfortable coordinating information and ensuring the right documentation is in place
• Familiarity with working to quality standards, including document handling and assurance

Additional information:

• Reporting to a Private Secretary
• Start date: asap | Assignment length: until 31/12/26 (extension not guaranteed)
• Working pattern: 37 hours per week | Pay rate: £14.81
• Level of clearance required: Applicants must already hold CTC clearance

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.