Ministerial Diary & Logistics Coordinator

Brook Street; City Of London; Hybrid; GBP 28,000 - 29,000; Full time

Benefits offered by this job

Disability Confident Leader

Guaranteed PSR interview

Job summary

Brook Street in London is recruiting a Diary Manager (SpAd Support) to provide frontline diary, administrative and logistical support to ministerial Special Advisers. The role is based at HM Treasury, London, with hybrid working (3 days in the office).

You will manage multiple diaries, coordinate meetings and briefing materials, handle information flow, and ensure timely delivery of documents and travel arrangements while maintaining high standards of quality and confidentiality.

Qualifications

• Experience providing diary and administrative support to high-level officials.
• Strong organisational and prioritisation abilities.
• Excellent written and verbal communication with diverse stakeholders.
• Ability to maintain confidential information and quality standards.

Responsibilities

• Provide diary support to several SpAds, ensuring appointments and papers are in order.
• Schedule meetings promptly, avoiding clashes and aligning with priorities.
• Coordinate briefing notes from Treasury to support high-profile meetings.
• Distribute Minister’s papers and reading material to SpAds each afternoon.
• Manage SpAds' inboxes, information flow and follow-ups as needed.
• Arrange travel for ministerial engagements and visits.
• Process expense claims in line with HM Treasury policy.
• Assure quality and clearance of documents requiring SpAd sign-off.

Skills

Diary management

Administrative support

Stakeholder management

Communication

Document handling

Job description

Brook Street in London is recruiting a Diary Manager (SpAd Support) to provide frontline diary, administrative and logistical support to ministerial Special Advisers. The role is based at HM Treasury, London, with hybrid working (3 days in the office).

You will manage multiple diaries, coordinate meetings and briefing materials, handle information flow, and ensure timely delivery of documents and travel arrangements while maintaining high standards of quality and confidentiality.