Depot Operations & HR Support Coordinator

Whistl Uk Ltd; Market Harborough; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

23 days' annual leave

Company Pension

Long service rewards

Health cash plan

Critical Illness cover

Employee Assistance Programme

Job summary

Whistl UK Ltd is seeking a highly organised Depot Coordinator to support the day-to-day running of the Lutterworth site. You will act as a key link between staff, managers, agency partners and suppliers, providing essential admin support to keep the operation efficient.

The role covers employee lifecycle tasks, attendance and payroll-related support, reporting, and site coordination in a fast-paced logistics environment. A proactive communicator with strong IT skills is essential for success.

Qualifications

• Experience in administrative, depot, operations, HR or logistics support roles.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Experience using HR/payroll/time & attendance systems such as Kronos/UKG/HeRo/iTrent or similar.

Responsibilities

• Support employee lifecycle administration (onboarding, job changes, absence management, leavers).
• Perform Right to Work checks and maintain accurate records.
• Record attendance, holidays, sickness, overtime and hours in HR/Time & Attendance systems.
• Produce daily and weekly reports on staffing and operational performance.
• Coordinate labour with agency providers.
• Support investigations and employee engagement activities through notes and administration.
• Manage reception, visitor processes, room bookings and site communications.
• Order and control office supplies and consumables.
• Assist with resource planning and general site administration activities.

Skills

Organisational skills

Communication

Confidentiality

Microsoft Office

HR system experience

Education

GCSEs (or equivalent)

Tools

Kronos

UKG

HeRo

iTrent

Job description

Whistl UK Ltd is seeking a highly organised Depot Coordinator to support the day-to-day running of the Lutterworth site. You will act as a key link between staff, managers, agency partners and suppliers, providing essential admin support to keep the operation efficient.

The role covers employee lifecycle tasks, attendance and payroll-related support, reporting, and site coordination in a fast-paced logistics environment. A proactive communicator with strong IT skills is essential for success.