Depot Coordinator

Whistl; Lutterworth; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

23 days' annual leave

Company Pension

Long service rewards

Health cash plan

Life assurance scheme

Critical Illness cover

Prestige benefits portal access

Career development opportunities

Employee Assistance Programme

Job summary

Whistl in Lutterworth is seeking a highly organised Depot Coordinator to support day-to-day operations in a fast-paced logistics site. You will act as a key link between teammates, managers, agency partners and suppliers to keep the site running smoothly.

This role covers admin, HR/payroll support, reporting and site coordination, with opportunities to influence workforce planning and operational efficiency.

Flexibility around hours and travel to other sites may be required.

Qualifications

• Previous admin, depot, operations, HR or logistics support experience.
• Strong organisational skills with ability to manage multiple priorities.
• Attention to detail and accuracy.
• Confident communicator across levels.
• GCSEs or equivalent with at least 2 years in a similar role.

Responsibilities

• Support employee lifecycle administration including onboarding, changes, absence, leavers.
• Complete Right to Work checks and maintain records.
• Record attendance, holidays, sickness, overtime, and hours using HR/time systems.
• Produce daily and weekly staffing and operational reports.
• Coordinate labour with agency providers.
• Assist investigations and disciplinary meetings with note-taking.
• Manage reception, visitor processes, room bookings, site communications.
• Order and control office supplies and consumables.
• Support resource planning and general site administration.

Skills

Organisational skills

Multitasking

Confidentiality

Communication

Time management

Education

GCSEs or equivalent

Tools

Kronos

UKG

HeRo

iTrent

MS Office

Job description

We're looking for a highly organised and proactive Depot Coordinator to support the smooth day-to-day running of our busy operation in Lutterworth. Acting as a key link between employees, managers, agency partners, and external suppliers, you'll provide essential administrative support that helps keep our site running efficiently.

This is a varied role offering exposure to people administration, payroll support, resource planning, reporting, employee engagement, and site coordination within a fast-paced logistics environment.

About the Role

As Depot Coordinator, you will:

• Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.
• Complete Right to Work checks and maintain accurate employee records.
• Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.
• Produce daily and weekly reports relating to staffing and operational performance.
• Liaise with agency providers to coordinate labour requirements.
• Support investigations, disciplinary meetings, and employee engagement activities through note-taking and administration.
• Manage reception and visitor processes, meeting room bookings, and site communications.
• Order and control office supplies and operational consumables.
• Support resource planning and general site administration activities.

Benefits

• 23 days' annual leave
• Company Pension
• Long service rewards: both financial and leave-based.
• Health cash plan.
• Life assurance scheme.
• Critical Illness cover
• Access to our prestige benefits and rewards portal.
• Career development opportunities.
• Access to a well-established Employee Assistance Programme provider.
• And other excellent benefits you'd expect from a market leader.

Requirements

Required Knowledge & Skills

What We're Looking For

• Previous experience in an administrative, depot, operations, HR, or logistics support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Confident communicator who can build relationships at all levels.
• Ability to handle confidential information professionally.
• Strong IT skills, including Microsoft Office applications.
• Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent, or similar.
• GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role.

Additional Information

• 40 Hours per week, any 5 over 7 days
• This role supports a 24-hour operation, so flexibility around working hours may be required.
• Travel to other Whistl sites may occasionally be necessary.
• A driving licence and access to your own transport would be advantageous.

This is an excellent opportunity to join a supportive team where you can make a real impact on operational efficiency and employee experience.