Depot Operations & People Coordinator

Whistl UK Ltd; Lutterworth; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

23 days' annual leave

Company Pension

Long service rewards

Health cash plan

Life assurance scheme

Critical Illness cover

Rewards portal access

Career development opportunities

Employee Assistance Programme

Job summary

Whistl UK Ltd in Lutterworth is seeking a highly organised Depot Coordinator to support day-to-day operations in a fast-paced logistics site. You will act as a vital link between employees, managers, agency partners, and suppliers, delivering essential admin and payroll support to keep the site running smoothly.

This role covers onboarding, attendance, reporting, supplier liaison, and site administration, with 40-hour weeks over five days and occasional travel.

Qualifications

• Previous experience in an administrative, depot, operations, HR, or logistics support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Confident communicator who can build relationships at all levels.
• Ability to handle confidential information professionally.
• Strong IT skills, including Microsoft Office applications.
• Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent, or similar.
• GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role.

Responsibilities

• Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.
• Complete Right to Work checks and maintain accurate employee records.
• Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.
• Produce daily and weekly reports relating to staffing and operational performance.
• Liaise with agency providers to coordinate labour requirements.
• Support investigations, disciplinary meetings, and employee engagement activities through note-taking and administration.
• Manage reception and visitor processes, meeting room bookings, and site communications.
• Order and control office supplies and operational consumables.
• Support resource planning and general site administration activities.

Skills

Organisational skills

Confident communicator

Attention to detail

IT skills

Education

GCSEs (or equivalent)

Tools

Kronos

UKG

HeRo

iTrent

Job description

Whistl UK Ltd in Lutterworth is seeking a highly organised Depot Coordinator to support day-to-day operations in a fast-paced logistics site. You will act as a vital link between employees, managers, agency partners, and suppliers, delivering essential admin and payroll support to keep the site running smoothly.

This role covers onboarding, attendance, reporting, supplier liaison, and site administration, with 40-hour weeks over five days and occasional travel.