Data & Information Administrator

Cardiff and Vale University Health Board; Cardiff; On-site; GBP 25,000 - 27,000; Full time

Job summary

A prominent health organization in Cardiff is seeking a Data & Information Administrator to support research delivery and manage data queries. Candidates should have strong IT skills and experience in managing information systems. This fixed-term role is pivotal for the NHS research efforts in the UK, offering a salary between £25,313 and £26,999 per annum pro rata.

Qualifications

• Knowledge of current national systems for clinical research approval and management in the UK.
• Experience of managing Information Systems and developing databases.
• Ability to work on multiple tasks to strict deadlines.

Responsibilities

• Liaise with research active medics and health professionals for training and support.
• Generate reports for the Director of R&D and troubleshoot data anomalies.
• Primary contact for data queries from HCRW Support and Sponsors.

Skills

Advanced IT skills (MS Office-Access, Excel, PowerPoint)

Excellent verbal and written communication skills

Attention to detail

Education

Educated to a degree level in a relevant discipline

Qualified to A level/NVQ Level 3 standard or equivalent

Tools

Clinical research databases

Job description

Data & Information Administrator

Closing date: 04 December 2025

Funding provided by Health and Care Research Wales supports NHS Research and Delivery (R&D) Departments led by a R&D Director to provide local services for research support and facilitates the sponsoring and hosting of studies within UHB's across Wales. Part of this service includes a NHS research delivery team consisting of Research Nurses, Clinical Studies Officers, Research Officers and Administrators, employed by NHS organisations to support the delivery of high quality health and social care studies.

There is an excellent opportunity available at Cardiff and Vale University Health Board. We are looking for a Data and Information Administrator to join our dedicated team within Research Delivery.

This post is fixed term until 31 January 2028 to cover the needs of the service.

Main duties of the job

As a Data and Information Administrator you will be responsible for liaising with research active medics and other Health Professionals and their teams providing training and support on both local and central portfolio management systems.

The role will involve being responsible for the generation of reports for the Director of R&D, Performance Lead and Clinical Boards whilst taking responsibility for designated areas of the local portfolio management system and troubleshooting where necessary. The role will involve communicating with UHB colleagues, Health & Care Research Wales (HCRW) Support and Delivery Centre and external agencies such as pharmaceutical companies, Contract Research Organisations and Sponsors.

The post holder will be the primary contact for data queries generated by HCRW Support and Delivery Centre and Sponsors and take responsibility for investigating and rectifying data anomalies.

The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Job responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

• Qualified to A level/NVQ Level 3 standard or equivalent
• Educated to a degree level in a relevant discipline
• Knowledge of current national systems and structures for the approval, management and monitoring of clinical research in the UK and specifically Wales

Experience

• Experience of managing Information Systems, developing databases and spreadsheets
• Experience of working on multiple parallel tasks to strict and often tight deadlines
• Experience of using clinical research databases at a Wales and UK level

Skills

• Numerate with advanced IT skills (MS Office-Access, Excel and PowerPoint)
• Excellent verbal and written communication skills with the ability to interact effectively with a wide range of professionals within the UHB, across Wales and the UK
• Excellent demonstrable attention to detail

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Cardiff and Vale University Health Board

£25,313 to £26,999 a year per annum pro rata