Data-Driven Administrative Coordinator II

Johns Hopkins All Children's Hospital; Tendring; On-site; GBP 19,000 - 30,000; Full time

Job summary

Johns Hopkins All Children's Hospital is seeking an Administrative Coordinator II to manage department projects, data collection, schedules and reports. The role provides administrative support and office management to enable efficient operations across programs and initiatives.

Responsibilities include data gathering from department heads, coordinating meetings, handling mail and deliveries, operating standard office equipment, and serving as receptionist as needed.

Qualifications

• High school diploma required.
• Proficient with Microsoft Office Suite; familiar with databases and spreadsheets; knowledge of customer service protocols.
• Strong interpersonal skills to interact with Hospital administration, staff, patients and families, and to handle confidential information.
• Ability to plan, organize, complete and manage programs efficiently; strong organizational skills to prioritize multiple tasks and meet deadlines.
• Three years of experience as an Admin Coord.

Responsibilities

• Collects and organizes specified data from various sources, including departmental heads and subject matter experts, budgetary documentation, and other resources.
• Identifies potential strategies and offers suggestions to resolve issues identified by data analysis.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Coordinates and plans meetings.
• Receives mail, documents, packages, and courier deliveries and distributes items.
• Operates office machines including copiers, scanners, phone and voicemail systems, PCs, and other standard office equipment.
• May serve as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Develops office procedures to ensure efficient and timely operations.
• Connects teams and departments by providing communication, setting up presentations and supporting department initiatives.

Skills

Interpersonal skills

Problem solving

Attention to detail

Planning & organizing

Time management

Discrepancy resolution

Education

High school diploma

Tools

Microsoft Office Suite

Databases

Spreadsheets

Job description

Johns Hopkins All Children's Hospital is seeking an Administrative Coordinator II to manage department projects, data collection, schedules and reports. The role provides administrative support and office management to enable efficient operations across programs and initiatives.

Responsibilities include data gathering from department heads, coordinating meetings, handling mail and deliveries, operating standard office equipment, and serving as receptionist as needed.