Customer Service Administrator

Taylor Wimpey plc; Milton Keynes; On-site; GBP 22,000 - 28,000; Full time

Job summary

Taylor Wimpey is seeking a Customer Service Administrator to support the Customer Service team with administrative tasks related to customer issues. This full-time, office-based role involves logging information, processing invoices, and ensuring effective communication with customers and suppliers. The ideal candidate will have strong interpersonal skills and a proven ability to work independently in a fast-paced environment.

Qualifications

• Experience in a fast-paced Customer Service team.
• Ability to work independently and prioritize tasks.
• Strong interpersonal and relationship-building skills.

Responsibilities

• Support the Customer Service team with administrative duties.
• Log information onto Dynamics and process invoices.
• Build relationships with subcontractors and suppliers.

Skills

Interpersonal skills

Relationship building

Problem-solving

Collaboration

Resilience

Job description

Make a Home at Taylor Wimpey

At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all.

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people.

Home to work that matters, and you can be a part of it.

Job Summary/Purpose

The Customer Service Administrator is responsible for supporting the Customer Service team with any administrative duties related to the resolution of customer issues, tasks and complaints once customers have moved into their new home. This includes (but not exclusively) the logging of information onto Dynamics, raising of supporting paperwork to enable the processing of invoices and contra-charges, processing of cheque requests, allocation of works to Customer Support Operatives, suppliers or subcontractors and the ordering and chasing of materials.

The Customer Service Administrator should be conversant in using the technology provided to carry out their role and be adherent to the relevant processes and procedures, including all health and safety regulations and protocols.

PLEASE NOTE: This is a full time, office based role.

Primary Responsibilities

Demonstrates role model customer behaviour

• Acts as an inspiring role model across the team in the delivery of great customer service
• Always demonstrates positive behaviour when discussing or interacting with customers, subcontractors or suppliers
• Role models Taylor Wimpey’s values by always behaving with integrity and professionalism, acting in a positive, collaborative and encouraging style with everyone
  
  

Achievement of business objectives and priorities

• Works independently to complete all work within the required SLA timeframe
• Allocates emails from the CS inbox to the appropriate person within the Customer Service team
• Works in an organised and well-planned manner, to correctly allocate works to Customer Support Operatives, suppliers or subcontractors so that issues and tasks are resolved within SLA timeframes
• Orders and chases materials so that issues and tasks are resolved within SLA timeframes
• Logs all relevant information onto Dynamics in a timely manner
• Produce and issue relevant reports in a timely manner to support the resolution of issues, tasks and complaints
• Raises accurate and timely paperwork to enable the processing of invoices, contra-charges and cheque requests
• Builds relationships with other functions and works collaboratively with them to resolve issues, tasks and complaints within SLA timeframes
• Builds relationships with subcontractors and suppliers to ensure they understand our expectations of their customer commitments and provides feedback where appropriate to ensure continuous improvement of their service offering
  
  

Committed to continuous improvement

• Identifies gaps in their communication capability (verbal and written) and takes responsibility for the continuous improvement of these
• Identifies ways of working that could be more efficient and/or cost effective and puts forwards ideas for improvement
  
  

Experience, Qualifications, Technical Requirements

• Strong interpersonal and relationship building skills
• Proven ability to work collaboratively
• Proven ability to work independently, prioritise work and take initiative to find solutions to problems
• Proven ability to remain calm, measured and resilient in challenging situations
• Previous experience of working in a fast-paced Customer Service team
  
  

Inclusivity Statement

As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team.