Crewing Coordinator

Accord Business Partnerships Limited; Aberdeen City; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

A day off on your birthday

AXA health cover including dental and

Job summary

Accord Business Partnerships Limited is seeking a Crewing Coordinator in Aberdeen to support offshore, energy and maritime clients. You will coordinate personnel requirements, crew changes and project manning, ensuring certifications and trainings are current and compliant.

The role involves mobilisation, travel arrangements, and close collaboration with Finance and Payroll. The successful candidate will be highly organised, able to handle competing priorities, and comfortable working in a

Qualifications

• Highly organised and detail-oriented.
• Excellent administrative and time management skills.
• Strong communication abilities and stakeholder relationship skills.
• Familiar with offshore personnel certification, training, and mobilisation requirements.
• Knowledge of MLC 2006 requirements is advantageous.

Responsibilities

• Coordinate personnel requirements, crew changes and project manning levels with client crewing departments.
• Plan and manage crew changes, monitor availability, and ensure certifications and training are valid.
• Maintain training and certification matrices and arrange required training.
• Coordinate mobilisation including travel, accommodation, transport, visas and client requirements.
• Track movements, timesheets and expenses and support payroll processes.

Job description

We are looking for a Crewing Coordinator to come and join our team in Aberdeen, if you have experience in crewing or if this is something you would like to get into - lets have a chat.

The Role

We are looking for an organised, proactive and detail-oriented Crewing Coordinator to join our team, supporting clients across the offshore, energy and maritime sectors.

This is a varied role focused on the effective coordination and mobilisation of personnel, ensuring client crewing requirements are met safely, efficiently and in a timely manner.

Key Responsibilities

• Liaise with client crewing departments to coordinate personnel requirements, crew changes and project manning levels.
• Plan and manage crew changes in advance, monitoring personnel availability and ensuring all required certifications, competencies and training are valid.
• Maintain client training and certification matrices, arranging and coordinating training as required.
• Coordinate personnel mobilisation, including travel arrangements, accommodation, transportation, visas and other client-specific requirements.
• Track personnel movements, timesheets and expenses, working closely with Finance and Payroll to support accurate and timely payroll processing.
• Act as the main point of contact for personnel on assigned projects, responding to queries and providing operational support.
• Build and maintain strong working relationships with clients, providing responsive and effective crewing support.
• Maintain accurate personnel records and ensure all crewing documentation is current and compliant.
• Prepare client reports, maintain cost trackers and respond promptly to information requests.
• Ensure all crewing activities meet client requirements, relevant legislation and industry best practice, including applicable MLC 2006 requirements.
• Support company objectives, continuous improvement initiatives and the maintenance of Accord's Integrated Management System (IMS).
• Participate in an on-call rota, providing out-of-hours support for operational issues and emergencies when required.

About You

We are looking for someone who is:

• Highly organised, with excellent administration and time management skills.
• Confident managing competing priorities and responding to changing operational requirements.
• A strong communicator, capable of building effective relationships with clients, personnel and colleagues at all levels.
• Familiar with offshore and maritime personnel certification, training and mobilisation requirements.
• Knowledgeable of MLC 2006 requirements, although this is advantageous rather than essential.
• Comfortable working independently and as part of a small, collaborative team.
• Experienced in handling confidential information with professionalism and integrity.
• Proactive, adaptable and able to identify opportunities for improvement.
• IT proficient, with good working knowledge of Microsoft Office and experience using crewing or personnel management systems.

Why Join Accord Business Partnerships?

You'll become part of a growing, collaborative team delivering outsourced people solutions to the global energy and maritime sectors, where no two days are quite the same.

If you have the experience, drive and enthusiasm to deliver an excellent crewing service to our clients and personnel, we'd love to hear from you.

• A day off on your birthday
• AXA health cover, including dental and optical allowance, gym discounts and more