Crewing Coordinator

Sulmara; Glasgow; Hybrid; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Highly competitive salary

Hybrid working pattern

33 days annual leave from day 1

Private medical insurance

Job summary

Sulmara is seeking a Crewing Coordinator in Glasgow to coordinate offshore personnel movements, travel, and accommodation within a busy, collaborative team.

Based hybrid at our City Centre HQ, you’ll support offshore operations, ensure training and visa compliance, and work with crews across the UK, US, and beyond to keep projects moving smoothly.

We value proactive problem‑solvers who build strong relationships, juggle priorities and deliver excellent service to colleagues and offshore personnel.

Qualifications

• Previous experience in crewing, personnel logistics or an operations-focused role.
• Experience within the Oil & Gas and/or Maritime industry.
• Strong organisational skills and the ability to juggle competing priorities.
• Excellent communication skills and confidence dealing with people at all levels.
• Good IT skills, particularly Microsoft Office, with experience using crew management or logistics systems being an advantage.
• A proactive, solutions-focused approach and the confidence to suggest better ways of working.
• A flexible attitude and the ability to adapt when priorities change.
• A genuine commitment to providing a great service to colleagues and offshore personnel.

Responsibilities

• Coordinating offshore personnel movements, crew changes, travel and accommodation arrangements.
• Supporting our offshore teams with their day-to-day travel, logistics and personnel queries.
• Ensuring crew are fully compliant and ready to mobilise, including checking training, certification and visa requirements.
• Managing certification records and keeping on top of upcoming training and document renewals.
• Working alongside Operations and Line Managers to identify the right people for upcoming projects.
• Building relationships with external manning agencies and internal teams across the business.
• Supporting crew timesheets, time tracking and associated administration.
• Helping coordinate travel and accommodation for onshore colleagues.
• Working collaboratively with crewing colleagues across the UK, US and wider global business.

Skills

Crewing & operations experience

Offshore/Oil & Gas/Maritime exposure

Organisational skills

Communication skills

IT skills (Microsoft Office)

Crew management systems experience

Problem-solving

Tools

Crew management software

Logistics systems

Job description

Location: Hybrid / Glasgow, UK
job type: Permanent / Full-time
Sector and subsector: Business Operations | Business Support
Salary: Competitive salary

Looking for a role where no two days are the same?

We’re recruiting for a Crewing Coordinator who enjoys being organised, building relationships and making things happen. If you're someone who thrives in a busy environment, enjoys problem-solving and takes pride in keeping things running smoothly, this could be a great opportunity for you.

Based in our HQ in Glasgow, you'll play an important part in supporting our global offshore operations, helping ensure our people are where they need to be, when they need to be there, with everything in place to get the job done.

This is a varied, hands-on role where you'll work closely with colleagues across different departments, giving you great exposure to the wider business and the opportunity to build your knowledge of our global operations. With 4 days in the office & Fridays WFH and our City Centre location next to the train station, you’ll enjoy a hybrid role that is super easy to commute to.

What you can expect

No two days will be quite the same. You'll be involved in a broad range of activities, giving you plenty of variety and the opportunity to take ownership of your work.

You’ll be:

• Coordinating offshore personnel movements, crew changes, travel and accommodation arrangements.
• Supporting our offshore teams with their day-to-day travel, logistics and personnel queries.
• Ensuring crew are fully compliant and ready to mobilise, including checking training, certification and visa requirements.
• Managing certification records and keeping on top of upcoming training and document renewals.
• Working alongside Operations and Line Managers to identify the right people for upcoming projects.
• Building relationships with external manning agencies and internal teams across the business.
• Supporting crew timesheets, time tracking and associated administration.
• Helping coordinate travel and accommodation for onshore colleagues.
• Working collaboratively with crewing colleagues across the UK, US and wider global business.

You’ll be encouraged to take ownership, spot opportunities to improve processes and help us continually develop the way we support our people and operations.

What will make you a great fit?

We're interested in people who bring the right attitude, approach and experience. You'll ideally have:

• Previous experience in crewing, personnel logistics or an operations-focused role.
• Experience within the Oil & Gas and/or Maritime industry.
• Strong organisational skills and the ability to juggle competing priorities.
• Excellent communication skills and confidence dealing with people at all levels.
• Good IT skills, particularly Microsoft Office, with experience using crew management or logistics systems being an advantage.
• A proactive, solutions-focused approach and the confidence to suggest better ways of working.
• A flexible attitude and the ability to adapt when priorities change.
• A genuine commitment to providing a great service to colleagues and offshore personnel.

Why Sulmara?

Joining Sulmara means becoming part of a business where people and relationships really matter. We’re proud of our collaborative culture and the opportunities we create for people to get involved, share ideas and make a difference.

You’ll have the opportunity to work with colleagues across different regions, gain exposure to a varied and interesting area of the business and play a key role in supporting our offshore operations.

If you're looking for a role where you can use your organisational skills, build relationships and be part of a supportive team, we'd love to hear from you.

Be part of a company driving change in offshore energy, let us drive your career forward, too, and provide you with some outstanding benefits along the way.

• Highly competitive salary
• Enhanced 33 days of annual leave from day 1
• Additional 12 days paid leave via 'reward days' scheme
• Years of Service Award (1 days per year of service)
• Flexible working patterns available
• Hybrid (office/home) working 4 days office, 1 day WFH (Friday)
• BUPA Private medical insurance including Dental Cover
• Life Assurance scheme - 5x annual salary
• Enhanced 6% private pension contributions & salary sacrifice option
• Mobile phone allowance £25 per month
• Enhanced Maternity & Parental policy
• Employee Health and Wellbeing support app
• Office facilities with free fruit and barista coffee, and free monthly themed lunches
• EV scheme via Octopus & Cycle to work scheme
• AIG business travel insurance
• Employee benefits hub
• Generous employee referral scheme
• A people focused, dynamic culture with regular employees' social, sports and charity events.

We don't believe in 'one size fits all' hiring. If you need any adjustment (at any stage of the recruitment) to make the process work for you, we are here for it. Big, small, or somewhere in between, just let us know - [e-mail] . No red tape, or awkwardness - just a commitment to making this work for everyone because we believe everyone deserves an equal opportunity to thrive during our hiring process.

At Sulmara, we believe great talent comes from all walks of life. Talent has no labels here. If you're qualified, you're welcome-regardless of race, colour, religion, gender, sexual orientation, age, disability, identity, background, or coffee preference. Bring your difference. We're better for it.