Personnel Co-ordinator

Gillespie People Solutions Ltd; City of Edinburgh; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Training & development

Clear progression into recruitment

Supportive team

Exposure to offshore, oil & gas, renew

Hybrid work (1 day WFH)

Job summary

Gillespie People Solutions Ltd in Edinburgh is seeking two ambitious Personnel Coordinators to join the team. This role is ideal for graduates or early-career candidates looking to break into recruitment, compliance coordination and the offshore energy sector.

You don’t need prior recruitment experience; you’ll be trained and supported in a fast-paced administrative environment. A highly organised, articulate communicator who works well under pressure will thrive here, with progression

Qualifications

• No recruitment experience required; confidence and organisational skills are essential.
• Strong communication skills and ability to articulate clearly under pressure.
• Willingness to learn and develop in recruitment, compliance coordination and offshore energy projects.

Responsibilities

• Support offshore personnel through mobilisation journeys.
• Track start dates, travel plans and project updates.
• Speak with candidates weekly and build relationships.
• Post job adverts and help match people to opportunities.
• Check certifications, collect references and prepare contracts.
• Update CRM and maintain accurate candidate records.
• Collaborate with consultants to keep projects moving.

Skills

Organised

Communication

Confidence

Articulate

Education

Graduates or early-career

Job description

Our client is looking for two ambitious Personnel Coordinators to join their Edinburgh team — a perfect opportunity for graduates or early-career candidates who want to break into recruitment, compliance coordination and the offshore energy sector.

You don't need recruitment experience, you just need confidence and be highly organised to work in a fast paced administrative environment. This is a role that is extremely varied therefore you need to articulate well and work under pressure to meet tight deadlines.

What you'll be doing

• Supporting offshore personnel through their mobilisation journey.
• Keeping track of start dates, travel plans, and project updates.
• Speaking with candidates weekly and building strong relationships.
• Posting job adverts and helping match people to opportunities.
• Checking certifications, collecting references, and preparing contracts.
• Updating our CRM and keeping candidate records accurate.
• Working closely with consultants to keep projects moving.

What you'll bring

• A positive, proactive attitude.
• Strong communication skills and confidence speaking with people.
• Highly organised and attention to detail.
• Ability to stay calm and focused when things get busy.
• Willingness to learn the offshore recruitment world (they'll train you).

What you'll get

• Full training and development.
• Clear progression into recruitment or personnel management.
• A supportive team and a genuinely fun working environment.
• Exposure to offshore, oil & gas, renewables, and maritime projects.
• 4 days office based (8am - 5pm), with one day working from home.

If you're ready to build a career, not just find a job, we want to hear from you.