People Coordinator

Imperial Recruitment Group; North East; On-site; GBP 38,000 - 40,000; Full time

Job summary

Imperial Recruitment Group is seeking a proactive People Coordinator based in Darlington to support the mobilisation of offshore crew to worksites and vessels. The role blends travel logistics, certification tracking and daily liaison with crew, agencies and shipping agents.

You will coordinate changes, ensure certifications are up to date and manage documentation, invoicing and on-call support in a deadline-driven environment.

Qualifications

• Excellent interpersonal skills and strong communication abilities.
• Highly organised with attention to detail and a proactive mindset.
• Numerate and comfortable handling data, trackers and systems.

Responsibilities

• Coordinate crew changes, mobilisations and demobilisations in line with schedules and project requirements.
• Ensure offshore crew hold required competencies and certifications; record in HR system.
• Arrange offshore training, survivals and medicals with training providers.
• Arrange travel, visas and work permits in a cost-effective, timely manner.
• Liaise with manning agencies and worldwide shipping agents for crew transfer requirements.
• Track and report offshore crew utilisation for competency planning.
• Maintain accurate, secure personnel files for permanent staff.
• Ensure timesheets are submitted on time and verify invoices.
• Provide on-call support as required.

Skills

Excellent interpersonal skills

Highly organised

Numerate

Attention to detail

Works well under pressure

Initiative

Flexible

Job description

People Coordinator

Based in: Darlington

Salary: 38,000 - 40,000

Position overview

Our client an established provider of offshore services is seeking a people coordinator to ensure the safe and timely mobilisation of competent offshore crew to worksites and vessels.

This is a busy and varied coordination role at the heart of the operations team, combining travel logistics, certification and compliance tracking, and close day-to-day liaison with crew, manning agencies and worldwide shipping agents. It would suit an organised, numerate administrator who enjoys keeping multiple moving parts on track and thrives in a deadline-driven environment.

Key Roles and Responsibilities

• Coordinate crew changes, mobilisations and demobilisations in line with crew schedules and project requirements
• Ensure all offshore crew hold the required project and company competencies and certification prior to mobilisation, recording everything accurately within the HR system / competence matrix
• Arrange offshore training, survivals and medicals, working with training providers to source the best quality and value
• Arrange all travel, visas and work permits in the most cost-effective and timely manner
• Liaise with manning agencies to source personnel and cover shortfalls, and with worldwide shipping agents on crew transfer requirements
• Track and report offshore crew utilisation to support ongoing competency planning
• Maintain accurate and secure personnel files for permanent staff
• Ensure timesheets are submitted accurately and on time, and check agency and travel invoices prior to approval
• Provide on-call support as required

Requirements

• Previous experience of arranging domestic and international travel (experience with visas and work permits an advantage)
• Previous experience within the offshore, marine or energy sector (desirable)
• Suitable candidates would have worked in some sort of people coordination role, such as recruitment or coordinating routes or travel.
• Highly organised with strong administrative skills and a keen eye for detail
• Numerate and confident working with data, trackers and systems
• Excellent interpersonal and communication skills
• Able to work well under pressure, meet deadlines and use your own initiative
• Flexible approach, comfortable providing on-call support when needed