Crew Logistics & Compliance Assistant

AM Global; England; On-site; GBP 22,000 - 28,000; Full time

Job summary

AM Global in the United Kingdom is seeking a Crewing Assistant to support the crewing department with daily administrative and coordination tasks related to crew changes. You will help schedule, document, and manage logistics to ensure smooth operations.

You will maintain records, verify certifications and travel documents, and assist with visas, accommodation, and audits. Strong MS Office skills and teamwork are essential.

Qualifications

• GCSE in Mathematics and English Language.
• Minimum of 1 year of administrative experience, preferably in maritime or logistics.
• Basic knowledge of international maritime regulations (STCW, MLC) is an advantage.
• Proficiency in MS Office (Word, Excel, Outlook) and experience with database management.
• Good communication and interpersonal skills, with the ability to work as part of a team.

Responsibilities

• Administrative duties to support the Crewing Manager and Crewing Coordinators.
• Maintain SharePoint, in house databases and files ensuring information is accurate and up-to-date.
• Maintain and process records and documentation for crew members, ensuring compliance with regulations.
• Assist with reports and documentation for audits, inspections, and internal use.
• Coordinate logistics of crew changes, including flights, visas and accommodation.
• Liaise with port agents, travel agencies and other parties to ensure smooth crew changes.
• Provide agencies with timely communication regarding assignments and travel documents.
• Ensure crew certifications, medicals and travel documents per STCW/MLC and policies.
• Book specialist training courses for upcoming projects.
• Ensure GDPR adherence regarding crew documentation and personal data.
• Resolve crew queries and assist or escalate as needed.

Skills

MS Office

Database management

Communication skills

Teamwork

Maritime knowledge

Education

GCSE Maths & English

Tools

SharePoint

Job description

AM Global in the United Kingdom is seeking a Crewing Assistant to support the crewing department with daily administrative and coordination tasks related to crew changes. You will help schedule, document, and manage logistics to ensure smooth operations.

You will maintain records, verify certifications and travel documents, and assist with visas, accommodation, and audits. Strong MS Office skills and teamwork are essential.