Global Executive & Operations Coordinator

Engineered Arts; Falmouth; On-site; GBP 28,000 - 38,000; Full time

Job summary

Engineered Arts in the United Kingdom is seeking an experienced Executive Assistant to the leadership team. You will coordinate diaries, manage international travel, and act as a key liaison for colleagues, customers and partners.

The role also covers office administration, events, sales support and a range of finance activities including invoicing and expenses. You will work across multiple offices globally, ensuring smooth day-to-day operations, with a proactive and organized approach in a

Qualifications

• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• High level of discretion and professionalism when handling confidential information.
• Proactive, self-motivated approach with strong independent problem-solving skills.
• Excellent written and verbal communication skills, with the ability to build effective relationships across all levels of the business.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar, Drive).

Responsibilities

• EA to leadership team: diary management, travel planning, meeting administration, liaison between leadership and internal/external teams, support with internal meetings and communications.
• Office administration: answer phones, courier bookings, ordering of office supplies, utility contracts, event planning and social activities, insurance renewals, HR administration.
• Sales, events and installations: plan travel for staff at events, assist with logistics, coordinate press/visits, manage sales order invoicing and fulfilment.
• Finance: process supplier invoices, post invoices and expenses, support staff expense claims and timesheets.

Skills

Diary management

Travel planning

Office admin

Finance support

Google Workspace

Communication skills

Tools

Pleo

Job description

Engineered Arts in the United Kingdom is seeking an experienced Executive Assistant to the leadership team. You will coordinate diaries, manage international travel, and act as a key liaison for colleagues, customers and partners.

The role also covers office administration, events, sales support and a range of finance activities including invoicing and expenses. You will work across multiple offices globally, ensuring smooth day-to-day operations, with a proactive and organized approach in a