Corporate Communications Assistant

Mitie; Chippenham; On-site; GBP 14,000 - 21,000; Full time

Benefits offered by this job

Private medical cover

Life cover

Cycle to Work

Salary sacrifice schemes

Pension / SAVINGS SCHEME

Job summary

Mitie is seeking a Corporate Communications Assistant to join the MoD Lyneham team in Chippenham. The role provides broad administrative support within a corporate communications function and involves on-site reporting, event coverage, and coordination of programmes with external agencies.

You will support daily outputs, manage bookings and briefing materials, and assist with Orders and memoranda. A GDPR/DPA understanding and strong MS Office skills are essential.

Qualifications

• Proven admin and office support experience.
• Ability to work unsupervised and meet deadlines.
• Strong written and oral communication skills.
• Experience with MS Office; ECDL desirable.
• GDPR and DPA understanding.
• Proof of right to work in UK essential.

Responsibilities

• Conduct on-site reporting and event coverage, liaise with media teams to deliver a range of media products.
• Provide and maintain an establishment conference facility including bookings and VTC connections.
• Support the Office Services and Corporate Communications Manager in daily contracted outputs.
• Plan and coordinate programmes with internal and external agencies to meet business needs.
• Assist in the issue and production of Orders and Temporary Memoranda.
• Provide briefing material for customer programmes and responsibilities.
• Act as point of contact for visitors and escort as required.
• Undertake additional tasks as determined by the Line Manager.

Skills

Administration

Time management

Communication

MS Office

Adaptability

Customer service

Education basics

GDPR/DPA knowledge

Education

GCSE/NVQ Level 2/3

Job description

Job Title: Corporate Communications AssistantRate of Pay: £12.71 Per HourSalary: £ 26,301.97 Per AnnumContract: Permanent Type of Employment: Full TimeHours: 37.5 Hours Per WeekLocation: MoD Lyneham, Chippenham, Wiltshire, England, SN15 4PZ

Corporate Communications and General Administrator

An opportunity to join an experienced, versatile team, delivering first class computer-based administration services to our world class Armed Forces personnel.

Position Overview

Based in Ministry of Defence Lyneham, Wiltshire, this role provides a broad, flexible and effective corporate communications and general administrative support. Some occasional weekend working may be required.

Main Responsibilities

• -Conduct on site reporting and event coverage, liaise with media teams to deliver a range of media products
• -Provide and maintain an establishment conference facility including bookings, configuration, safety briefings, arrangement of VTC (Video Telephone Conference) connections with appropriate authorities and operating equipment when required.
• -Support the Office Services and Corporate Communications Manager in the day-to-day delivery of contracted outputs.
• -Plan and coordinate programmes (including daily plans, routines, and visits), liaising with internal and external agencies to ensure the needs of the business are met.
• -Assist in the issue and production of Orders and Temporary Memoranda.
• -Provide and facilitate required briefing material in the execution of the customer's programme and responsibilities
• -Act as point of contact for all visitors where necessary, arranging entry into the establishment and escorting as required.
• -Undertake any additional tasks as determined by the Line Manager, including support/cover for other Administrators when required.

What we are looking for

• -Track record of delivering excellent quality administration and office support and ability to work unsupervised using own initiative.
• -Organisational skills and experience of working to deadlines.
• -Good interpersonal, verbal, and written communication skills.
• -Working knowledge of MS Office applications (ECDL qualification desirable).
• -Innovative with a flexible approach to accommodate changing requirements and priorities.
• -Good customer facing skills and the ability to develop close working relationships with a high degree of integrity.
• -Good all-round standard of education (5 GCSE Grade C or relevant qualification at NVQ Level 2/3).
• -Full understanding of the General Data Protection Regulations (GDPR) and the Date Protection Act (DPA).

Additional Information

MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.

Proof of right to work in UK essential.

The Contract operates a 37.5 hour working week between the hours of 0800 and 1630 Mon to Fri only.

Required to wear approved company work wear.

About the company

Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.

We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities. Mitie has a comprehensive and practical approach to achieving net zero carbon. A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more. A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim. There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to ‘give back' to the community during paid time. Please ask more about these benefits at interview.

Additional information for internal applicants

Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.