Corporate Communications Assistant

Mitie Cleaning & Hygiene Services; Chippenham; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Healthcare benefits

Pension scheme

Cycle to Work

MiDeals discounts

Job summary

Mitie is hiring for a Corporate Communications and General Administrator role based at MoD Lyneham, Chippenham, Wiltshire. The position supports corporate communications and admin services to Armed Forces personnel, with occasional weekend work.

The role requires strong communication, organisation, and MS Office skills, along with GDPR understanding. It involves on-site reporting, conference facility management, and coordinating with internal and external partners.

Qualifications

• Track record of delivering excellent quality administration and office support.
• Organisational skills and experience of working to deadlines.
• Good interpersonal, verbal, and written communication skills.
• Working knowledge of MS Office applications (ECDL qualification desirable).
• Innovative with a flexible approach to accommodate changing requirements.
• Good customer facing skills and the ability to develop close working relationships with a high degree of integrity.
• Good all-round standard of education (5 GCSE Grade C or relevant qualification at NVQ Level 2/3).
• Full understanding of the General Data Protection Regulations (GDPR) and the Data Protection Act (DPA).

Responsibilities

• Conduct on site reporting and event coverage, liaise with media teams to deliver a range of media products.
• Provide and maintain an establishment conference facility including bookings, configuration, safety briefings, arrangement of VTC connections.
• Support the Office Services and Corporate Communications Manager in day-to-day delivery of contracted outputs.
• Plan and coordinate programmes, liaising with internal and external agencies to meet business needs.
• Assist in the issue and production of Orders and Temporary Memoranda.
• Provide briefing material for the customer programme and responsibilities.
• Act as point of contact for visitors, arranging entry and escorts.
• Undertake additional tasks as determined by the Line Manager.

Skills

Excellent administration

Organisational skills

Communication skills

MS Office

Flexibility

Customer facing

GCSE/NVQ 2-3

GDPR knowledge

Education

GCSE/ NVQ Level 2/3

Tools

MS Office

Job description

Better places, thriving communities.

Job Title: Corporate Communications Assistant

Rate of Pay: £12.71 Per Hour

Salary: £ 26,301.97 Per Annum

Contract: Permanent

Type of Employment: Full Time

Hours: 37.5 Hours Per Week

Location: MoD Lyneham, Chippenham, Wiltshire, England, SN15 4PZ

Corporate Communications and General Administrator

An opportunity to join an experienced, versatile team, delivering first class computer-based administration services to our world class Armed Forces personnel.

Position Overview

Based in Ministry of Defence Lyneham, Wiltshire, this role provides a broad, flexible and effective corporate communications and general administrative support. Some occasional weekend working may be required.

Main Responsibilities

• Conduct on site reporting and event coverage, liaise with media teams to deliver a range of media products
• Provide and maintain an establishment conference facility including bookings, configuration, safety briefings, arrangement of VTC (Video Telephone Conference) connections with appropriate authorities and operating equipment when required.
• Support the Office Services and Corporate Communications Manager in the day-to-day delivery of contracted outputs.
• Plan and coordinate programmes (including daily plans, routines, and visits), liaising with internal and external agencies to ensure the needs of the business are met.
• Assist in the issue and production of Orders and Temporary Memoranda.
• Provide and facilitate required briefing material in the execution of the customers programme and responsibilities
• Act as point of contact for all visitors where necessary, arranging entry into the establishment and escorting as required.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other Administrators when required.

What We Are Looking For

The successful candidate will be a confident and credible communicator, loyal and professional with good judgement and a high degree of initiative, integrity, and discretion. Pro-active and responsive to changing needs of the business, self-motivated, versatile, reliable, and well presented, giving a positive image of Interserve company values, with:

• Track record of delivering excellent quality administration and office support and ability to work unsupervised using own initiative.
• Organisational skills and experience of working to deadlines.
• Good interpersonal, verbal, and written communication skills.
• Working knowledge of MS Office applications (ECDL qualification desirable).
• Innovative with a flexible approach to accommodate changing requirements and priorities.
• Good customer facing skills and the ability to develop close working relationships with a high degree of integrity.
• Good all-round standard of education (5 GCSE Grade C or relevant qualification at NVQ Level 2/3).
• Full understanding of the General Data Protection Regulations (GDPR) and the Date Protection Act (DPA).

Additional Information

MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.

Proof of right to work in UK essential.

The Contract operates a 37.5 hour working week between the hours of 0800 and 1630 Mon to Fri only.

About The Company

Required to wear approved company work wear.

Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.

We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities. Mitie has a comprehensive and practical approach to achieving net zero carbon. A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more. A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim. There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to “give back” to the community during paid time. Please ask more about these benefits at interview.

Additional Information For Internal Applicants

Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save‑as‑you‑earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

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