Corporate Communications Assistant

Mitie Group; Chippenham; On-site; GBP 24,000 - 29,000; Full time

Job summary

Mitie Group plc. in Wiltshire is seeking a Corporate Communications Assistant to provide broad corporate communications and administrative support at MoD Lyneham, Chippenham. The role operates a 37.5-hour week with occasional weekend work.

You will conduct on-site reporting, manage conference facilities, and assist the Corporate Communications Manager with daily outputs. The position requires a professional, discreet communicator with initiative and reliability.

Qualifications

• Proven admin experience and ability to work independently.
• Strong organisational and time-management skills.
• Excellent written and verbal communication abilities.
• GDPR/data protection awareness.
• Right to work in the UK.

Responsibilities

• Conduct on-site reporting and event coverage; liaise with media teams.
• Maintain and organise conference facilities, bookings, safety briefings and VTC connections.
• Support the Corporate Communications Manager in daily contracted outputs.
• Coordinate programmes and visits, liaising with internal/external agencies.
• Prepare briefing materials for the customer programme and responsibilities.
• Greet visitors and manage entry/escort where required.
• Assist senior admins and provide cover when needed.

Skills

Administration

Organizational skills

Communication skills

Initiative

Education

Five GCSEs Grade C or NVQ Level 2/3

Tools

MS Office

Job description

Job Title: Corporate Communications AssistantRate of Pay: £12.71 Per HourSalary: £ 26,301.97 Per AnnumContract: Permanent Type of Employment: Full TimeHours: 37.5 Hours Per WeekLocation: MoD Lyneham, Chippenham, Wiltshire, England, SN15 4PZ, Based in Ministry of Defence Lyneham, Wiltshire, this role provides a broad, flexible and effective corporate communications and general administrative support. Some occasional weekend working may be required.

Main Responsibilities

• Conduct on site reporting and event coverage, liaise with media teams to deliver a range of media products
• Provide and maintain an establishment conference facility including bookings, configuration, safety briefings, arrangement of VTC (Video Telephone Conference) connections with appropriate authorities and operating equipment when required.
• Support the Office Services and Corporate Communications Manager in the day-to-day delivery of contracted outputs.
• Plan and coordinate programmes (including daily plans, routines, and visits), liaising with internal and external agencies to ensure the needs of the business are met.
• Assist in the issue and production of Orders and Temporary Memoranda.
• Provide and facilitate required briefing material in the execution of the customer's programme and responsibilities
• Act as point of contact for all visitors where necessary, arranging entry into the establishment and escorting as required.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other Administrators when required., The Contract operates a 37.5 hour working week between the hours of 0800 and 1630 Mon to Fri only.

The successful candidate will be a confident and credible communicator, loyal and professional with good judgement and a high degree of initiative, integrity, and discretion. Pro-active and responsive to changing needs of the business, self-motivated, versatile, reliable, and well presented, giving a positive image of Interserve company values, with:

Requirements

• Track record of delivering excellent quality administration and office support and ability to work unsupervised using own initiative.
• Organisational skills and experience of working to deadlines.
• Good interpersonal, verbal, and written communication skills.
• Working knowledge of MS Office applications (ECDL qualification desirable).
• Innovative with a flexible approach to accommodate changing requirements and priorities.
• Good customer facing skills and the ability to develop close working relationships with a high degree of integrity.
• Good all-round standard of education (5 GCSE Grade C or relevant qualification at NVQ Level 2/3).
• Full understanding of the General Data Protection Regulations (GDPR) and the Date Protection Act (DPA).

Additional Information

MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.

Proof of right to work in UK essential.

Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.