Unit Personnel Office Administrator

Mitie Cleaning & Hygiene Services; Fareham; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Virtual GP

Salary Finance

Flexible lifestyle benefits

MiDeals discounts

Cycle-to-work

Job summary

Mitie Cleaning & Hygiene Services at HMS Collingwood seeks an Administrator on a permanent, full-time basis. The role offers 37.5 hours weekly with a pay of £26,301.99, plus required security clearances and compliance for defence administration.

You will manage day-to-day personnel administration, travel coordination, data handling, and liaison with line managers. Strong admin experience, IT skills, and adaptability are essential.

Qualifications

• Administration experience with strong organisational skills.
• Excellent communication (written and verbal).
• IT literate with good MS Office knowledge.
• Knowledge of MOD personnel administration applications is desirable.

Responsibilities

• Provide a day-to-day focal point for personnel administration.
• Arrange travel using online booking systems and liaise with stakeholders.
• Collate and maintain budgetary information.
• Maintain and protect personnel data.
• Data input into the joint-Service administration system.
• Assess entitlement to pay, allowances, expenses and promotions.
• Ensure compliance with Health & Safety Regulations and GDPR.
• Undertake additional tasks as required by the Line Manager.

Skills

Admin experience

MS Office

Customer facing

Data handling

MOD systems knowledge

Education

Good standard of education

Tools

MOD personnel systems

Job description

Better places, thriving communities.

Better places, thriving communities. At Mitie we bring out the best in places. Unlocking their potential so that everyone can do their best work. From offices and shopping centres to hospitals and airports, we create better places for the communities we serve to thrive.

Administrator

Contract: Permanent

Type: Full Time

Hours: 37.5

Pay: £26,301.99

Location: HMS Collingwood

Role Responsibilities

• Provide a dedicated day-to-day focal point for the personnel administration, including a direct customer interfaces and liaison with co-ordinators and line managers.
• Arrange travel utilising an online booking system, and liaising with booking companies, co-ordinators and travellers.
• Collate and maintaining budgetary-related information.
• Maintain and protect personnel-related data.
• Data input, updating the joint-Service administration system.
• Assessing entitlement to pay, allowances, expenses, promotion, awards and more.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other staff.

What We're Looking For

• Administration experience with good organisational and motivational skills and a high degree of integrity.
• Proven track record of delivering quality administration and service with customer facing experience.
• Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
• IT literate with a good working knowledge of MS Office applications.
• Conversant/knowledge of MOD personnel administration applications and systems (desirable).
• Proactive approach and the ability to embrace and lead on change.
• Ability to manage short notice changes to requirements and deadline.
• Good standard of education.

Additional Information

• MOD security clearance and DBS Standard required (Proof of right to work in UK essential)
• The Contract operates a 37.5 hour working week between the hours of 0730 and 1700 Mon to Fri only.
• Required to wear approved company work wear.

What We Offer You

• Access to a virtual GP for you and your household.
• Financial wellbeing support via Salary Finance, including early pay access and competitive loans.
• Flexible lifestyle benefits through our Choices platform, including extra holidays, insurance, dental care, and tech products.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

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Together our diversity makes us stronger.

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