Contracts Planner: Maintenance & Compliance Scheduling

Sphere Solutions; Bristol; On-site; GBP 31,000 - 37,000; Full time

Benefits offered by this job

25 days annual leave

Life assurance

Occupational sick pay

Salary-sacrifice schemes

Wellbeing resources

Counselling services

Retail discounts

Enhanced family leave

Employee recognition

Job summary

Sphere Solutions is recruiting a Contracts Planner to join its building maintenance, refurbishment and retrofit team in Bristol. The role will coordinate planned and reactive maintenance works, ensuring operatives and subcontractors are deployed efficiently and safely, in line with contractual requirements.

You will work closely with contract managers, surveyors and site teams to maintain service standards, track progress, and support continuous improvements in delivery.

Qualifications

• Experience in planning, scheduling or coordination within construction, facilities management or property maintenance.
• Experience with CAFM systems is advantageous.
• Strong organisational and communication skills are essential.

Responsibilities

• Plan, schedule and allocate planned and reactive maintenance works.
• Coordinate operatives, subcontractors, materials, equipment and site access.
• Monitor progress against deadlines, KPIs and service-level agreements.
• Liaise with clients, property managers and site representatives.
• Manage urgent and emergency maintenance requests.
• Maintain accurate job records and contractor information.
• Track performance data and contract reporting.
• Identify delays and escalate scheduling issues.
• Ensure works are coordinated around site restrictions and building operations.

Skills

Planning & scheduling

Stakeholder management

Communication

Attention to detail

Health & safety awareness

Tools

CAFM systems

MS Office

Scheduling software

Job description

Sphere Solutions is recruiting a Contracts Planner to join its building maintenance, refurbishment and retrofit team in Bristol. The role will coordinate planned and reactive maintenance works, ensuring operatives and subcontractors are deployed efficiently and safely, in line with contractual requirements.

You will work closely with contract managers, surveyors and site teams to maintain service standards, track progress, and support continuous improvements in delivery.