Contracts Administrator

Time Recruitment Solutions Ltd; Wilmslow; On-site; GBP 26,550 - 32,450; Full time

Benefits offered by this job

Competitive salary

Full-time hours

Career progression opportunities

Supportive team environment

Job summary

Time Recruitment is recruiting on behalf of a leading property and facilities management organisation in Wilmslow for a Contracts Administrator earning £29,500 per annum. This is a full-time role, 9:00am-5:30pm, Monday to Friday.

You will support Facilities Managers with administrative tasks across 2,500+ contracts, ensuring compliance, accuracy, and smooth delivery. Strong MS 365 knowledge and attention to detail are essential.

Qualifications

• Strong administrative experience, ideally within facilities, property, or contract management.
• Excellent attention to detail and organisational skills.
• Confidence liaising with contractors and internal teams.

Responsibilities

• Managing existing maintenance contracts and assisting in drafting new agreements.
• Handling queries relating to asset/plant lists, labour rates, specifications, cost changes, and invoices.
• Ensuring all maintenance contracts meet required Health & Safety compliance standards.
• Liaising directly with contractors to clarify specifications, resolve queries, and maintain accurate documentation.
• Supporting the Helpdesk team when required, including raising and logging jobs with contractors or maintenance operatives.
• Conducting audits of contractor specifications, charges, and documentation.
• Working closely with the Finance department to resolve cost and charge-related queries.
• Producing correspondence, reports, and maintaining accurate records using Microsoft 365.

Skills

Administrative experience

Attention to detail

Contract liaison

Microsoft 365

Basic accounting understanding

Tools

Microsoft 365

Job description

Contracts Administrator £29,500 per annum

Monday-Friday, 9:00am-5:30pm

Wilmslow

Time Recruitment – Preferred Supplier

Time Recruitment is proud to be recruiting on behalf of a leading property and facilities management organisation, seeking a meticulous and proactive Contracts Administrator to join their expanding team. This is an excellent opportunity for someone with strong administrative capability, confidence in managing high volumes of data, and a keen eye for detail.

The Role

You will support the Facilities Managers with all administrative aspects of over 2,500 maintenance contracts across a large commercial property portfolio. Acting as the first point of contact for all contract-related queries, you will play a vital role in ensuring compliance, accuracy, and smooth operational delivery.

Key Responsibilities

• Managing existing maintenance contracts and assisting in drafting new agreements.
• Handling queries relating to asset/plant lists, labour rates, specifications, cost changes, and invoices.
• Ensuring all maintenance contracts meet required Health & Safety compliance standards.
• Liaising directly with contractors to clarify specifications, resolve queries, and maintain accurate documentation.
• Supporting the Helpdesk team when required, including raising and logging jobs with contractors or maintenance operatives.
• Conducting audits of contractor specifications, charges, and documentation.
• Working closely with the Finance department to resolve cost and charge-related queries.
• Producing correspondence, reports, and maintaining accurate records using Microsoft 365.

About You

• Strong administrative experience, ideally within facilities, property, or contract management.
• Excellent attention to detail and organisational skills.
• Confidence liaising with contractors and internal teams.
• Solid working knowledge of Microsoft 365.
• Basic accounting understanding.
• A proactive, solutions-focused approach.

Benefits

• Competitive salary of £29,500 per annum
• Full-time hours: 9:00am-5:30pm, Monday to Friday
• Opportunity to join a respected organisation with long-term career potential
• Supportive team environment and varied workload

If you're a detail-driven administrator looking to take the next step in your career, Time Recruitment would love to hear from you.

Apply today to be considered for this fantastic opportunity