Operational Specialist

Ruijie Networks; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Ruijie Networks in London is seeking an organized HR and Administration professional to handle onboarding, visa support, and daily office operations.

You will assist with accounting basics, prepare financial statements, support audits, and help promote corporate culture while coordinating with local teams.

Qualifications

• Bachelor's degree or above in HR, Administration, Accounting or Finance.
• 3+ years of relevant work experience in HR, Administration or Finance.
• Familiar with laws and procedures for HR, administration and finance.
• Strong communication and coordination skills; able to manage multiple tasks.
• Proficient in MS Office; experience with ERP or financial systems preferred.
• Excellent team player with good communication skills.

Responsibilities

• Handle employee onboarding and offboarding procedures.
• Support training, culture development, and organization of team activities.
• Assist with local work visa applications and related formalities.
• Manage daily office administration: filing, scheduling, procurements, vendor management.
• Assist in organizing events, receptions, and government liaison.
• Maintain compliance and validity of licenses, contracts and documents.
• Strengthen employee relations and promote corporate values.
• Assist with daily accounting tasks: expenses, invoices, and document filing.
• Support preparation and review of monthly/quarterly/annual financial statements.
• Assist budget implementation and cost control; participate in audits and tax declaration.
• Coordinate with local finance teams and external auditors to ensure compliant operations.

Skills

Communication

Coordination

MS Office

ERP systems

Multi-tasking

Education

Bachelor's degree or above in HR/Administration/Accounting/Finance

Tools

MS Office

ERP/financial management systems

Job description

• Handle employee onboarding and offboarding procedures.
• Support employee training, corporate culture development, and organization of team activities.
• Assist with local work visa applications and related formalities.

2. Administration (50%)

• Manage daily office administration, including document filing, meeting scheduling, office supplies procurement and vendor management.
• Assist in organizing company events, supporting business receptions and government liaison.
• Maintain compliance and validity of company licenses, contracts and documents.
• Strengthen employee relations and promote corporate core values.

3. Finance (10%)

• Assist with daily accounting, expense reimbursement, invoice verification and financial document filing.
• Support preparation and review of monthly, quarterly and annual financial statements.
• Follow up on budget implementation and cost control; participate in annual audit and tax declaration.
• Cooperate with local finance teams and external auditors to ensure compliant operations.

Job Requirements

• Bachelor's degree or above; majors in Human Resource Management, Administration, Accounting, Finance or related fields are preferred.
• Minimum 3 years of relevant working experience in HR, administration or finance; experience in multinational or local enterprises is a plus.
• Familiar with relevant laws, regulations and practical procedures for HR, administration and finance.
• Strong communication and coordination skills, responsible and able to manage multiple tasks efficiently.
• Proficient in MS Office; experience with ERP or financial management systems is preferred.
• Excellent team player with strong communication skills.