Admin Executive

THYE HUA KWAN MORAL CHARITIES LIMITED; Penarth, High Street; On-site; GBP 22,000 - 30,000; Full time

Job summary

THYE HUA KWAN MORAL CHARITIES LIMITED is seeking an Office Administrator to support daily operations at our Penarth centre. You will handle calls, emails, room bookings, stock replenishment, and event logistics, ensuring a tidy, compliant workplace.

The role requires a diploma, proficiency in MS Office, and the ability to multi-task while handling confidential information with discretion. You will work independently and as part of a team to support Secretariat activities and staff wellness.

Qualifications

• Minimum Diploma Holder.
• Proficient in MS Office.
• Relevant experience in Office Admin.
• Good in multi-tasking and documentation.
• Able to handle confidential information with discretion.
• Takes accountability and possesses good mindset, attitude, and interpersonal skills.
• Able to work independently and is also a team player.

Responsibilities

• Answering phone calls and attend to walk-ins.
• Managing general email, mailbox, registered mails, room booking and replenish forms.
• Ensure cleanliness and tidiness of whole centre.
• Ensure working conditions for equipment.
• Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc).
• Meeting and event logistics preparation.
• Onboarding and offboarding of staff.
• Managing door access, CCTV and phone system.

Skills

Multi-tasking

Documentation

Interpersonal skills

Independent & team player

Discretion with confidential info

Education

Diploma or equivalent

Tools

MS Office

Job description

Operational Duties and Office Admin

• Answering phone calls and attend to walk-in
• Managing general email, mailbox, registered mails, room booking and replenish forms
• Ensure cleanliness and tidiness of whole centre
• Ensure working conditions for equipment
• Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
• Meeting and event logistics preparation
• Onboarding and offboarding of staff
• Managing door access, CCTV and phone system

Training

• Updating, collating of forms and reports for Centre Head

Programmes

• Quotation and budget request for all programmes

Procurement (Office Purchases)

• Get quotation and put up for budget request
• Upon PR approval, to submit order
• Preparing and Comparing of Budget vs Actual expenses

Donation-in-Kind (DIK)

• Checking and recording of all donated items received on the receipt book and inventory management
• Submission to Accounts for checking and verification

Other Duties

• Any other duties as assigned by Management
• Assisting Secretariat for FS Heads meeting
• KST2 attendance for workshops
• FS Culture expenses
• Submission of monthly claims by Staff and Locum
• Admin matters related to Locums

Qualifications

• Minimum Diploma Holder
• Proficient in MS Office
• Relevant experience in Office Admin
• Good in multi-tasking and documentation
• Able to handle confidential information with discretion
• Takes accountability and possess good mindset, attitude, and interpersonal skills
• Able to work independently and is also a team player