Administration Coordinator

Morgan Jones Recruitment; Margate; On-site; GBP 20,000 - 25,000; Part time

Job summary

A recruitment agency in the UK is seeking an Administration Coordinator for a temporary role based in Margate. Responsibilities include providing comprehensive office administration, supporting the Director with diary and travel organization, managing recruitment processes, and assisting the Finance team with payroll preparation. Ideal candidates will have experience in administration, strong communication skills, and proficiency in Microsoft Office applications. The position offers potential for extension beyond the initial four-week contract.

Qualifications

• Previous experience in an administration role is preferred.
• Strong communication skills to liaise with various stakeholders.
• Familiarity with payroll processes is a plus.

Responsibilities

• Provide administrative support and manage the Director's diary.
• Organize and maintain office systems and files.
• Assist with recruitment processes and liaise with candidates.
• Support the Finance team with payroll preparation.

Skills

Office administration

Communication

Diary management

IT proficiency

Organizational skills

Tools

Microsoft Office Suite

ThankQ

Job description

Our client, an established facility based in East Kent, is currently looking to recruit an Administration Coordinator to work on a temporary contract. This will initially be a four week contract, which may be extended depending on progress.

Duties & Responsibilities

• Provide a comprehensive range of office administration and support services across the team including administration of monthly team meetings
• Support the work of the Director by dealing with day to day matters, including organising the Director's diary and travel, personnel issues and requests for information from stakeholders and members of the public
• Dealing with correspondence, answering telephone queries, incoming and outgoing post, dealing with electronic mail, filing, photocopying and arranging the servicing of equipment
• Maintaining and replenishing stationery
• Maintain and develop appropriate office systems including manual and computer filing systems to ensure that the information held is relevant, up to date and accessible. Ensure that all operational systems are appropriately documented
• Open and maintain files, record and retrieve information held in spreadsheets and databases using computer software packages e.g. Microsoft Excel, Access, PowerPoint, ThankQ etc. as required
• Assist with the recruitment of new staff including organising interviews and contact with all successful and unsuccessful candidates. Collection of documentation from all new employees, including references, issuing contracts. Administration of induction process for new staff
• Liaise with IT provider with regards to all IT provision throughout the office. To include, setting up new email accounts, organising server updates and any other IT issues or faults that arise
• Administration support for Health & Safety group including minute taking and arranging meetings with H&S advisors
• Management of enquiries to the general information mailbox
• Assist the Finance team with payroll preparation, collating necessary information for the monthly payroll run
• To carry out any other duty as directed by the line manager, in accordance with the level (or seniority) of the post