Executive, Administration & Management Support

JOBSTUDIO PTE. LTD.; Penarth, High Street; On-site; GBP 28,000 - 36,000; Full time

Job summary

JOBSTUDIO PTE. LTD. in the United Kingdom (Penarth) seeks an experienced Administrative and Operations Assistant to support the Central Operations team. You will coordinate meetings, prepare materials, analyze data, and create reports and presentations for management.

The role involves planning and executing strategic projects, tracking timelines and deliverables, and handling procurement, invoicing and expense processes. Strong organizational skills and a Bachelor's degree are required.

Qualifications

• Bachelor's Degree in Business Management or equivalent.
• Strong administrative and data-analysis skills.
• Experience coordinating meetings and projects preferred.

Responsibilities

• Provide administrative and operational support to Central Operations.
• Coordinate meetings, prepare agendas and minutes.
• Compile data and prepare management reports and presentations.
• Track project timelines and deliverables, and report progress.
• Support procurement, invoicing and expense processing.
• Arrange overseas travel and itinerary planning.
• Maintain calendars and documentation.
• Assist with other administrative duties as assigned.

Skills

Administrative support

Meeting coordination

Data analysis

Report creation

Project coordination

Education

Bachelor's Degree in Business Management or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Calendar tools

Job description

• Provide comprehensive administrative and operational support to the Central Operations team.

• Coordinate meetings, including scheduling, preparing materials and agendas, taking minutes, and following up on action items.

• Compile and analyse data, and prepare reports, presentations and other management documents.

• Support the planning and execution of strategic and operational projects.

• Track project timelines, milestones, tasks and deliverables, and provide regular progress updates.

• Coordinate resources, deadlines and administrative requirements across various projects and initiatives.

• Support procurement processes, including obtaining quotations, processing requisitions and coordinating invoices for payment.

• Manage departmental expense claims, correspondence, records and documentation.

• Maintain calendars and coordinate meetings, events, work schedules and appointments.

• Assist with overseas travel arrangements and itinerary planning.

• Perform general administrative duties including filing, scanning, document preparation and record keeping.

• Undertake other administrative and operational duties as assigned.
  

Requirement

• Bachelor's Degree in Business Management or equivalent

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.

JobStudio Pte Ltd
EA License No: 10C4754
EA Personnel: Pearly Poh
EA Personnel Reg No: R2089904