Contract Administrator - Flexible Hours & Impact

Talent Solutions - Idverde RPO; Northampton; On-site; GBP 15,000 - 22,000; Full time

Benefits offered by this job

Annual leave 21d

Family-friendly policies

Employee Assistance Programmes

Voluntary benefits

Financial wellbeing support

Competitive pension

Recognition schemes

Volunteering policy

Mental health support

Job summary

i dverde is seeking a Contract Administrator to support its grounds services operations from Chapel Brampton. The role involves front‑line office administration, diary management, and coordination of meetings to support client and internal portals.

You will handle correspondence, filing, and recruitment activities, while maintaining HR records and payroll liaison. A detail‑oriented problem-solver with good Excel and MS Office skills will excel in this position.

Qualifications

• Strong written and verbal communication skills.
• Prior experience in an administrative role managing helpdesks.
• Capable of dealing with a high workload and meeting deadlines.
• IT literate with a strong working knowledge of Excel.
• An eye for detail and problem-solving capabilities.
• Proficiency with basic Microsoft Office tools such as Excel.
• Some CRM experience preferable - training will be provided on portals.

Responsibilities

• Provide comprehensive office administration support, ensuring smooth day-to-day running of the office and a professional reception for visitors and callers.
• Coordinate meetings, training sessions and events, including diary management, catering arrangements, minute-taking and maintaining key schedules.
• Prepare, format and distribute correspondence, reports, emails and other business documentation as required.
• Maintain accurate filing, record-keeping and archiving systems, ensuring company information is organised and accessible.
• Support recruitment activities by advertising vacancies, liaising with job centres and managing candidate administration throughout the hiring process.
• Administer employee lifecycle processes, including contracts, onboarding, leavers, HR records, training coordination and personnel file management.
• Maintain workforce records, including holiday, sickness, PPE/uniform issuance and timesheet administration, while liaising with HR and Payroll on employee changes.
• Manage purchase order processing, invoice administration and accounts queries using the company financial systems.
• Produce and maintain financial reports, monitor contract costs, support month-end processes and ensure accurate recording of sales, variations and client payments.
• Provide administrative support for regional tenders, contract operations and wider business activities, assisting managers and regional teams as required.

Skills

Communication

Helpdesk admin

Time management

Excel

Detail orientation

MS Office

CRM experience

CRM portals

Tools

CRM portals

Job description

i dverde is seeking a Contract Administrator to support its grounds services operations from Chapel Brampton. The role involves front‑line office administration, diary management, and coordination of meetings to support client and internal portals.

You will handle correspondence, filing, and recruitment activities, while maintaining HR records and payroll liaison. A detail‑oriented problem-solver with good Excel and MS Office skills will excel in this position.