Contract Administrator

Talent Solutions - Idverde RPO; Northampton; On-site; GBP 15,000 - 22,000; Full time

Benefits offered by this job

Annual leave 21d

Family-friendly policies

Employee Assistance Programmes

Voluntary benefits

Financial wellbeing support

Competitive pension

Recognition schemes

Volunteering policy

Mental health support

Job summary

i dverde is seeking a Contract Administrator to support its grounds services operations from Chapel Brampton. The role involves front‑line office administration, diary management, and coordination of meetings to support client and internal portals.

You will handle correspondence, filing, and recruitment activities, while maintaining HR records and payroll liaison. A detail‑oriented problem-solver with good Excel and MS Office skills will excel in this position.

Qualifications

• Strong written and verbal communication skills.
• Prior experience in an administrative role managing helpdesks.
• Capable of dealing with a high workload and meeting deadlines.
• IT literate with a strong working knowledge of Excel.
• An eye for detail and problem-solving capabilities.
• Proficiency with basic Microsoft Office tools such as Excel.
• Some CRM experience preferable - training will be provided on portals.

Responsibilities

• Provide comprehensive office administration support, ensuring smooth day-to-day running of the office and a professional reception for visitors and callers.
• Coordinate meetings, training sessions and events, including diary management, catering arrangements, minute-taking and maintaining key schedules.
• Prepare, format and distribute correspondence, reports, emails and other business documentation as required.
• Maintain accurate filing, record-keeping and archiving systems, ensuring company information is organised and accessible.
• Support recruitment activities by advertising vacancies, liaising with job centres and managing candidate administration throughout the hiring process.
• Administer employee lifecycle processes, including contracts, onboarding, leavers, HR records, training coordination and personnel file management.
• Maintain workforce records, including holiday, sickness, PPE/uniform issuance and timesheet administration, while liaising with HR and Payroll on employee changes.
• Manage purchase order processing, invoice administration and accounts queries using the company financial systems.
• Produce and maintain financial reports, monitor contract costs, support month-end processes and ensure accurate recording of sales, variations and client payments.
• Provide administrative support for regional tenders, contract operations and wider business activities, assisting managers and regional teams as required.

Skills

Communication

Helpdesk admin

Time management

Excel

Detail orientation

MS Office

CRM experience

CRM portals

Tools

CRM portals

Job description

Contract Administrator

Location: Chapel Brampton, Northampton

Hourly Rate: £13.45

Contract Type: Permanent

Working Hours: Monday-Friday 08:30 to 14:30 but can be flexible

About the role

Join us as a Contract Administrator and you will get to play an integral part in the provision of high-quality grounds services across your community. With strong communication and great organisational qualities, you will provide invaluable operations support to our landscaping contracts, working across different client and internal portals.

Responsibilities

• Provide comprehensive office administration support, ensuring the smooth day-to-day running of the office and maintaining a professional reception for visitors and callers.
• Coordinate meetings, training sessions and events, including diary management, catering arrangements, minute-taking and maintaining key schedules.
• Prepare, format and distribute correspondence, reports, emails and other business documentation as required.
• Maintain accurate filing, record-keeping and archiving systems, ensuring company information is organised and accessible.
• Support recruitment activities by advertising vacancies, liaising with job centres and managing candidate administration throughout the hiring process.
• Administer employee lifecycle processes, including contracts, onboarding, leavers, HR records, training coordination and personnel file management.
• Maintain workforce records, including holiday, sickness, PPE/uniform issuance and timesheet administration, while liaising with HR and Payroll on employee changes.
• Manage purchase order processing, invoice administration and accounts queries using the company financial systems.
• Produce and maintain financial reports, monitor contract costs, support month-end processes and ensure accurate recording of sales, variations and client payments.
• Provide administrative support for regional tenders, contract operations and wider business activities, assisting managers and regional teams as required.

Requirements

• Strong written and verbal communication skills
• Prior experience in an administrative role managing helpdesks
• Capable of dealing with a high workload and meeting deadlines
• IT literate with a strong working knowledge of excel and an ability to pick up new systems
• An eye for detail and problem‑solving capabilities
• Proficiency with basic Microsoft Office tools such as Excel.
• Some CRM experience preferable - training will be provided on portals

Why join us?

As the UK's leading grounds maintenance and landscape creation provider, no two projects are ever the same - and neither are our people. That's why we're committed to nurturing a diverse and inclusive culture where everyone can thrive.

We're proud to have been recognised as Employer of the Year and Sustainable Company of the Year at this year's Landscaper Awards, reflecting our commitment to supporting our people while delivering a more sustainable future.

What we offer

Career development: We offer career advancement and development opportunities through our bespoke apprenticeship programmes, our extensive in‑house training academy, and coaching and mentorship.

Collaborative team environment: Join a diverse and inclusive workplace where you can collaborate with passionate and talented individuals.

Meaningful impact: Contribute to projects that make a real difference in the community and environment.

Benefits

• Annual leave: 21 days holiday plus bank holidays
• Family-friendly policies: Enhanced maternity and shared parental leave.
• Employee Assistance Programmes: Support for personal and professional challenges.
• Voluntary benefits: Discounts on retail, holidays, gym memberships, and more.
• Financial wellbeing support: Resources to manage your finances.
• Competitive pension scheme: Secure your future.
• Recognition schemes: Colleague of the month and annual awards.
• Volunteering policy: Two days per year to support a cause of your choice.
• Mental health support: Comprehensive resources and support.

About i dverde

We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.

At i dverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK.

Grow with us, and together we'll create a greener future for all.