Contract Administrator - Flexible Hours, Grounds Contracts

Manpower; Chapel Brampton; On-site; GBP 15,000 - 22,000; Full time

Benefits offered by this job

Career development

Collaborative team environment

Annual leave 21 days + bank holidays

Pension scheme

Employee assistance programmes

Job summary

Manpower is seeking a Contract Administrator to join our client’s grounds maintenance team in Chapel Brampton. In this on-site role you’ll provide essential office support, coordinate meetings and recruitment activities, and manage documentation and HR records.

You will handle invoicing, contract costs and month-end reports, while ensuring accurate filing and timely communication with stakeholders. A flexible approach to hours and strong Excel/MS Office skills are required.

Qualifications

• Strong written and verbal communication skills.
• Prior experience in an administrative role managing helpdesks.
• Capable of dealing with a high workload and meeting deadlines.
• IT literate with a strong working knowledge of Excel and an ability to pick up new systems.
• An eye for detail and problem-solving capabilities.
• Proficiency with basic Microsoft Office tools such as Excel.
• Some CRM experience preferable - training will be provided on portals.

Responsibilities

• Provide comprehensive office administration support, ensuring the smooth day-to-day running of the office and maintaining a professional reception for visitors and callers.
• Coordinate meetings, training sessions and events, including diary management, catering arrangements, minute-taking and maintaining key schedules.
• Prepare, format and distribute correspondence, reports, emails and other business documentation as required.
• Maintain accurate filing, record-keeping and archiving systems, ensuring company information is organised and accessible.
• Support recruitment activities by advertising vacancies, liaising with job centres and managing candidate administration throughout the hiring process.
• Administer employee lifecycle processes, including contracts, onboarding, leavers, HR records, training coordination and personnel file management.
• Maintain workforce records, including holiday, sickness, PPE/uniform issuance and timesheet administration, while liaising with HR and Payroll on employee changes.
• Manage purchase order processing, invoice administration and accounts queries using the company financial systems.
• Produce and maintain financial reports, monitor contract costs, support month-end processes and ensure accurate recording of sales, variations and client payments.
• Provide administrative support for regional tenders, contract operations and wider business activities, assisting managers and regional teams as required.

Skills

Communication skills

Administrative experience

Helpdesk experience

Time management

Excel proficiency

MS Office

CRM experience

Tools

CRM software

Job description

Manpower is seeking a Contract Administrator to join our client’s grounds maintenance team in Chapel Brampton. In this on-site role you’ll provide essential office support, coordinate meetings and recruitment activities, and manage documentation and HR records.

You will handle invoicing, contract costs and month-end reports, while ensuring accurate filing and timely communication with stakeholders. A flexible approach to hours and strong Excel/MS Office skills are required.