Contract Administrator

JAM Recruitment Ltd; Northampton; On-site; GBP 21,000 - 23,000; Full time

Benefits offered by this job

Career development

In-house training

Job summary

JAM Recruitment Ltd is seeking a Contract Administrator based in Chapel Brampton, Northampton for a permanent role with hours 08:30–14:30, Monday–Friday and flexible arrangements. The position supports landscaping operations across community grounds, providing comprehensive office administration and reception duties.

Key responsibilities include diary management, meeting coordination, HR and onboarding activities, procurement processing, and financial reporting to ensure smooth daily operations

Qualifications

• Strong written and verbal communication skills.
• Administrative experience in helpdesk or office support.
• Able to handle high workload and meet deadlines.
• IT literate with Excel and MS Office; able to learn new systems.
• Attention to detail and problem-solving abilities.
• CRM experience preferable; training provided.

Responsibilities

• Provide comprehensive office administration support, including reception for visitors and callers.
• Coordinate meetings, training sessions and events, including diary management and minute-taking.
• Prepare, format and distribute correspondence, reports, emails and other documents.
• Maintain accurate filing, records and archiving systems.
• Support recruitment activities by advertising vacancies and managing candidate administration.
• Manage employee lifecycle records including contracts, onboarding and leavers.
• Maintain workforce records and timesheet administration; liaise with HR/Payroll.
• Manage purchase orders, invoices and accounts queries in financial systems.
• Produce financial reports and monitor contract costs; support month-end processes.
• Provide admin support for tenders, contract operations and regional activities.

Skills

Communication

Administration

Time management

Excel

MS Office

IT literacy

CRM experience

Tools

Excel

CRM systems

MS Office

Job description

The Contract Administrator position, based in Northamptonshire, offers a permanent schedule of Monday to Friday, 08:30 to 14:30, with flexible arrangements considered. Remuneration reaches £13.45 per hour. This role supports landscaping operations across community grounds, delivering essential administrative assistance. Responsibilities include managing diaries, coordinating meetings and training, and providing professional reception duties for visitors and callers. Strong communication and organisational abilities are essential, alongside proficiency navigating client and internal portals. The working pattern suits those seeking consistent daytime hours within a supportive office environment. Successful applicants will ensure seamless daily operations and contribute directly to the efficiency of contracted services.

Contract Administrator Location: Chapel Brampton, Northampton

Hourly Rate: £13.45

Contract Type: Permanent

Working Hours: Monday-Friday 08:30 to 14:30 but can be flexible

About the role

Join us as a Contract Administrator and you will get to play an integral part in the provision of high-quality grounds services across your community. With strong communication and great organisational qualities, you will provide invaluable operations support to our landscaping contracts, working across different client and internal portals.

Responsibilities

• Provide comprehensive office administration support, ensuring the smooth day-to-day running of the office and maintaining a professional reception for visitors and callers.
• Coordinate meetings, training sessions and events, including diary management, catering arrangements, minute-taking and maintaining key schedules.
• Prepare, format and distribute correspondence, reports, emails and other business documentation as required.
• Maintain accurate filing, record-keeping and archiving systems, ensuring company information is organised and accessible.
• Support recruitment activities by advertising vacancies, liaising with job centres and managing candidate administration throughout the hiring process.
• Administer employee lifecycle processes, including contracts, onboarding, leavers, HR records, training coordination and personnel file management.
• Maintain workforce records, including holiday, sickness, PPE/uniform issuance and timesheet administration, while liaising with HR and Payroll on employee changes.
• Manage purchase order processing, invoice administration and accounts queries using the company financial systems.
• Produce and maintain financial reports, monitor contract costs, support month-end processes and ensure accurate recording of sales, variations and client payments.
• Provide administrative support for regional tenders, contract operations and wider business activities, assisting managers and regional teams as required.

Requirements

• Strong written and verbal communication skills
• Prior experience in an administrative role managing helpdesks
• Capable of dealing with a high workload and meeting deadlines
• IT literate with a strong working knowledge of excel and an ability to pick up new systems
• An eye for detail and problem-solving capabilities
• Proficiency with basic Microsoft Office tools such as Excel.
• Some CRM experience preferable - training will be provided on portals

Why join us

As the UK''s leading grounds maintenance and landscape creation provider, no two projects are ever the same - and neither are our people. That''s why we''re committed to nurturing a diverse and inclusive culture where everyone can thrive. We''re proud to have been recognised as Employer of the Year and Sustainable Company of the Year at this year''s Landscaper Awards, reflecting our commitment to supporting our people while delivering a more sustainable future.

What we offer

Career development: We offer career advancement and development opportunities through our bespoke apprenticeship programmes, our extensive in-house training academy, and coaching and mentorship. Collaborative team environment: Join a diverse and inclusive workplace where you ca