Daytime Contract Administrator — Ground Services (Flexible)

JAM Recruitment Ltd; Northampton; On-site; GBP 21,000 - 23,000; Full time

Benefits offered by this job

Career development

In-house training

Job summary

JAM Recruitment Ltd is seeking a Contract Administrator based in Chapel Brampton, Northampton for a permanent role with hours 08:30–14:30, Monday–Friday and flexible arrangements. The position supports landscaping operations across community grounds, providing comprehensive office administration and reception duties.

Key responsibilities include diary management, meeting coordination, HR and onboarding activities, procurement processing, and financial reporting to ensure smooth daily operations

Qualifications

• Strong written and verbal communication skills.
• Administrative experience in helpdesk or office support.
• Able to handle high workload and meet deadlines.
• IT literate with Excel and MS Office; able to learn new systems.
• Attention to detail and problem-solving abilities.
• CRM experience preferable; training provided.

Responsibilities

• Provide comprehensive office administration support, including reception for visitors and callers.
• Coordinate meetings, training sessions and events, including diary management and minute-taking.
• Prepare, format and distribute correspondence, reports, emails and other documents.
• Maintain accurate filing, records and archiving systems.
• Support recruitment activities by advertising vacancies and managing candidate administration.
• Manage employee lifecycle records including contracts, onboarding and leavers.
• Maintain workforce records and timesheet administration; liaise with HR/Payroll.
• Manage purchase orders, invoices and accounts queries in financial systems.
• Produce financial reports and monitor contract costs; support month-end processes.
• Provide admin support for tenders, contract operations and regional activities.

Skills

Communication

Administration

Time management

Excel

MS Office

IT literacy

CRM experience

Tools

Excel

CRM systems

MS Office

Job description

JAM Recruitment Ltd is seeking a Contract Administrator based in Chapel Brampton, Northampton for a permanent role with hours 08:30–14:30, Monday–Friday and flexible arrangements. The position supports landscaping operations across community grounds, providing comprehensive office administration and reception duties.

Key responsibilities include diary management, meeting coordination, HR and onboarding activities, procurement processing, and financial reporting to ensure smooth daily operations