Contract Administrative Assistant — Project Operations & Travel Support

First Recruitment Group; England; On-site; GBP 25,000 - 32,000; Full time

Job summary

First Recruitment Group is seeking an experienced Administrative Assistant on a contract basis in Surrey to support a busy project team with organisational and co-ordination tasks.

You will handle travel, onboarding, records, meetings, IT access, office moves, expenses, and general admin, using Word, Excel, SharePoint, and DocuSign, while maintaining accuracy and strong stakeholder communication.

Qualifications

• Proven experience in an Administrative Assistant or similar support role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Word, Excel, SharePoint, and DocuSign.
• High attention to detail and accuracy.
• Experience supporting project teams within a professional office environment.

Responsibilities

• Manage project correspondence, including numbering, issuing, and filing documentation.
• Organise access arrangements for new starters and visitors.
• Arrange IT access and onboarding requirements for new team members.
• Coordinate and manage office moves.
• Organise meetings, including room bookings and catering requirements.
• Liaise with IT teams regarding conference room issues and general technology requirements.
• Arrange business travel, including flights, accommodation, and transport.
• Maintain administrative registers and project records.
• Coordinate project events, celebrations, VIP visits, and catering arrangements.
• Manage office supplies and printer requirements.
• Cross-check and process expense documentation.
• Provide general administrative support to the wider project team as required.

Skills

Organisational skills

Prioritisation

Stakeholder management

Communication skills

Independent & team work

Tools

Microsoft Word

Excel

SharePoint

DocuSign

Job description

First Recruitment Group is seeking an experienced Administrative Assistant on a contract basis in Surrey to support a busy project team with organisational and co-ordination tasks.

You will handle travel, onboarding, records, meetings, IT access, office moves, expenses, and general admin, using Word, Excel, SharePoint, and DocuSign, while maintaining accuracy and strong stakeholder communication.