Project Admin & Coordination Specialist – Leatherhead

NRL; Leatherhead; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Holiday pay

On-site role in Leatherhead

Job summary

NRL is seeking a highly organised Administrative Assistant to support a busy project team based in Leatherhead. This role suits detail-oriented professionals who thrive on coordinating tasks and ensuring processes run smoothly.

You will manage project letters, filing, SharePoint access, IT setup for new starters, arrange travel, meetings, and events, and maintain project administration lists with accuracy and timeliness. On-site with standard hours, PAYE pay and holidays are provided.

Qualifications

• Proven experience in administrative roles supporting projects.
• Aptitude for coordinating multiple tasks and keeping accurate records.
• Strong organisational and communication skills to support the project team.

Responsibilities

• Manage and maintain project letters, numbering, issuing and filing.
• Organise SharePoint access and visitor passes for new starters and visitors.
• Arrange IT access for new team members.
• Coordinate office moves and relocations.
• Organise meetings, including catering arrangements.
• Liaise with IT to resolve conference room issues and manage IT needs for the project team.
• Book business travel, including flights, hotels and airport transfers.
• Maintain project administration lists and registers on SharePoint.
• Plan and manage project events such as celebrations and VIP visits.
• Oversee office supplies and printer needs.
• Cross-check and verify expenses.

Skills

Organisational skills

Communication skills

Attention to detail

Administrative support

Tools

SharePoint

Microsoft Word

Microsoft Excel

DocuSign

Job description

NRL is seeking a highly organised Administrative Assistant to support a busy project team based in Leatherhead. This role suits detail-oriented professionals who thrive on coordinating tasks and ensuring processes run smoothly.

You will manage project letters, filing, SharePoint access, IT setup for new starters, arrange travel, meetings, and events, and maintain project administration lists with accuracy and timeliness. On-site with standard hours, PAYE pay and holidays are provided.