Conference Operations Coordinator

Private Equity Insights; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading private equity community is seeking a dedicated operations team member who thrives in fast-paced environments. You will take on pivotal responsibilities, including supplier management, event planning, and internal team support. This role demands strong organisational skills, excellent communication abilities, and a Bachelor's degree in a related field. With opportunities for personal growth and the chance to work closely with high-performing teams, this position is in-person at our London office, Monday to Friday, and requires a UK work permit.

Benefits

Operational experience in a growth company

Unlimited growth potential

Invaluable transferable skills

Inspiration and guidance

Travel opportunity

Qualifications

• Experience in event planning, client management, or supplier research.
• Strong organisational and multitasking skills.
• Detail-focused individual with excellent communication abilities.

Responsibilities

• Source and manage suppliers for event needs.
• Plan VIP events and coordinate logistics.
• Provide on-site event support.

Skills

Organisational skills

Multitasking abilities

Excellent communication

Interpersonal skills

Negotiation skills

Education

Bachelor's degree in Business Administration, Event Management, Marketing or related field

Tools

Graphic design software

Job description

MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.

Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.

About Private Equity Insights

Private Equity Insights is the world’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.

What We Offer You

You get the unique opportunity to take ownership of one of our key business areas. You’ll be working in person at our HQ in London, where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve, we provide you with:

• The opportunity of having a real impact - You’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
• Unlimited growth potential in our company - We strongly believe in and have a track record of promoting internally.
• Invaluable transferable skills - Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
• Inspiration and guidance - A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
• Travel opportunity - You will be attending our conferences.

Your Responsibilities

Responsibilities in this job will vary; however, they will be mostly centered around the following:

• Supplier Research and Management
  • Source, compare, and find the best suppliers for various event needs.
  • Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
  • Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
  • Maintain positive relationships with suppliers, addressing any issues or concerns.
  • Budget review and management to ensure all changes are raised ahead of time.
• Event Planning
  • Planning sponsored VIP events, lunches, dinners, and after-hours activities.
  • Coordinating with venue staff to ensure all logistical details are in place.
  • Provide on-site support during events, ensuring everything runs smoothly.
• Internal Team Support
  • Keep track and condense internal team queries.
  • Maintain inventory tracking and regularly update event inventory sheets.
  • Monitor Notion updates and ensure accurate reflection on the sponsor portal.
  • Quality check of design aspects such as banners, signage, brochures, and other promotional materials.

Requirements

• Bachelor's degree in Business Administration, Event Management, Marketing, or a related field.
• Experience/knowledge in event planning, client management, or supplier research.
• Strong organisational, multitasking abilities and detail-focused.
• Excellent communication, interpersonal, and negotiation skills.
• Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
• UK work permit (we do not sponsor visas).

The role is on-site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market-leading events throughout the year.